A. Memorandum Of Pledgor: Every pawnbroker shall, at the time of making any advancement or loan, deliver to the person pawning or pledging any property, a memorandum, contract or note signed by him containing an accurate account and description, in the English language, of all goods, articles or other things pawned, pledged, purchased, traded or otherwise obtained, the amount of money, value or things loaned thereon, the time of the transaction, the rate of interest to be paid on the loan, the name and residence of the person making the transaction, and the amount of any fees charged.
B. Record Of Accounts:
1. Every pawnbroker and secondhand dealer shall keep an accurate account and description, in the English language, of the goods, articles or other things received, the time of the exchange, the rate of interest to be paid, if any, on the loan, and the name and address of the person involved in the transaction. In addition, pawnbrokers shall also document the time of the loan and the amount of money loaned thereon for each transaction. Such account must be made at the time of the transaction. Such account shall be made in a standard book, or other form approved by the city, and shall be legibly typed or printed in ink.
2. The description of each musical instrument, camera, appliance or machine of any type shall include: the brand name, the model number or type and any serial number or other identification number installed by the manufacturer; the description shall also include every other identifying marking, such as an inscription, a social security number, a name, a nickname or address appearing on the item. The description of each watch shall include: the brand name, model number, metal or metals of composition, a description of the band, a description of the face numbers, the color, cut and type of stone or stones and any inscriptions appearing on the watch. The description of each item of jewelry shall include the type of metal or metals of composition, the type and cut of each stone, all inscriptions and the weight of each item.
3. No entry in such book shall be erased, mutilated or changed.
4. Whenever a pawnbroker shall buy any "secondhand property", as defined in section 4-8-1 of this chapter, the same shall be recorded in the same manner as a pledge, and said record shall show all information required for a pawn or pledge.
C. Identification: Every pawnbroker or secondhand dealer shall require two (2) forms of identification to be shown to him by each person pledging, pawning, purchasing, selling, exchanging or trading any goods, articles or other things. One of the two (2) forms of identification must include his address, date of birth and social security number. One of the two (2) forms of identification must be a photograph identification card. These forms of identification shall include, but are not limited to, any of the following: driver's license, social security card, utility bill, employee or student identification card, credit card, a civic, union or professional association membership card.
D. Daily Reports: It shall be the duty of every pawnbroker and secondhand dealer to input on a daily basis a report of all transactions conducted, including all details in the record of accounts described in subsection B of this section, into a nationally recognized law enforcement database approved in advance by the chief of police. In the event that the chief of police has not approved such a database or the approved database becomes unavailable or inaccessible for reasons beyond the control of the pawnbroker or the secondhand dealer, the pawnbroker or the secondhand dealer shall make out and deliver to the city, on each day before the hour of twelve o'clock (12:00) noon, a legible and exact copy from the standard book, as required in subsection B of this section. (Ord. M-19-13, 10-7-2013)