(A) Final plat application submittal.
(1) General.
(a) The final plat application, including all fees and supplementary documents must be submitted to the Administrator at least 30 working days prior to the expiration of preliminary plat approval (see Figure 4 for the review process for all final plats).
(b) A final plat application is not considered to be submitted until all supplementary documents and required review fees have been submitted to the Administrator.
(2) Submittal requirements. To file for final plat approval, a final plat application form, which can be obtained from the Administrator, and all supplementary documents, must be submitted to the Administrator. The submittal shall include the following, as applicable:
(a) The final plat application;
(b) The final plat review fee;
(c) A statement outlining how each condition of approval has been satisfied;
(d) A title report or updated abstract dated no older than 30 calendar days prior to the date of submittal of the final plat application;
(e) A signed, dated and notarized statement from each landowner, if different from the subdivider, and each lien holder or claimant of record consenting to the platting of the subdivision dated no older than 30 calendar days prior to the date of submittal;
(f) The DEQ or local health department/sanitarian approval;
(g) The final grading and drainage plan and engineering plans, including street plans and profiles (as required);
(h) Any maintenance agreements, declarations of covenants and property owner association documents, including by-laws;
(i) A certificate of dedication of any public improvements and easements;
(j) A copy of the approved state highway permits when a new road or driveway will intersect with a state highway;
(k) When required, a weed management plan approved by the City Council, along with a description of what measures have been taken to implement the plan and fight noxious weed infestations;
(l) A subdivision improvements agreement, financial guarantee and supporting documentation securing the future construction for all incomplete improvements to be installed (if applicable);
(m) One 11" x 17" and four 24" x 36" versions (two Mylar and two paper) of the final plat, completed in accordance with the uniform standards for final subdivisions plats as adopted by the City Council and as required by the County Clerk and Recorder’s office; and
(n) Any other information or documents required by the preliminary plat approval letter.
(B) Administrator review. The Administrator shall complete a review of the final plat application according to the following.
(1) Within 30 working days of the application being submitted, the Administrator shall complete a review of the final plat and supplemental documents to ensure that all conditions and requirements for final plat approval have been met.
(2) Final plat applications will not be considered complete by the Administrator until information has been submitted demonstrating how all conditions of preliminary approval have been satisfied.
(3) If the application is not complete, the Administrator will submit a written notice to the subdivider indicating the missing portions. The Administrator shall not schedule a meeting with the City Council until the application is complete.
(4) If the Administrator determines the final plat differs materially from the approved or conditionally approved preliminary plat, the subdivider shall be required to submit the amendments pursuant to § 11.02.050.050(C), or is required to correct final plat materials in accordance with preliminary plat approval.
(5) The Administrator may require that final subdivision plats be reviewed for errors and omissions in calculation or drafting by an examining land surveyor before recording with the Clerk and Recorder. When the survey data shown on the plat meets the conditions pursuant to these regulations, the examining surveyor shall certify the compliance in a printed or stamped signed certificate on the plat; and
(6) Once the Administrator determines that the application is complete, the Administrator shall within 15 working days, prepare a report documenting that the final plat application materials conform to the criteria in § 11.02.050.020, and schedule a meeting with the City Council review. The Administrator shall forward the application, final plat, staff report and any other applicable material to the City Council.
(Prior Code, § 11.02.040.010) (Ord. 151, passed 6-20-2016)