The duties of the Treasurer are as follows.
(A) Receive and pay out city monies; keep city books, registers and accounts; and report to the City Council in accordance with city fiscal policies/objectives and with local, state and federal law/regulations.
(B) Duties include, but are not limited to the following:
(1) Deposit all public money in the Treasurer’s possession and under the Treasurer’s control, except as may be required for current business, in any solvent bank or banks located in the city and subject to national supervision or state examination, as the City Council shall designate;
(2) Pay accounts and demands against the city as ordered by the City Council and drawn by the Mayor;
(3) Perform such duties in and about the assessment, levy and collection of taxes and assessments as may be prescribed by law or ordinance;
(4) Hold the City Road Fund fees received from the County Treasurer in a separate City Road Fund to be used only for the construction, repair and maintenance of permanent highways and streets within the corporate limits;
(5) All duties and responsibilities delegated to city treasurers in the administration of municipal general obligation bonds, municipal taxes and special improvement districts in accordance with state law;
(6) Maintains the accounting systems for the city in compliance with statutory provisions and generally accepted accounting principles (GAAP);
(7) Plans, recommends and monitors fiscal and compliance internal controls for the city as a whole;
(8) Provides for timely periodic and special financial reports and statements;
(9) Provides oversight of grants;
(10) In partnership with other city departments, provides financial analysis and reports for project management;
(11) Produces the comprehensive annual financial report with content and form necessary to receive the certificate of achievement for excellence in financial reporting;
(12) Arranges for the independent annual audit and provides supplemental reports and summaries as requested by the auditors in order to effectively support audit efforts;
(13) Provides debt financing analyses as needed to support city operations;
(14) Oversees the sale, issuance, recording and payments of debt, including lease purchases, loans and bonds;
(15) Provides for the appropriate debt service reserves, budgets and payments; and monitors the city’s debt capacity and debt defeasance potential;
(16) Monitors arbitrage requirements and provide for appropriate arbitrage reporting;
(17) Present, as requested by the City Council or the Mayor, a full and detailed statement of money received, and money disbursed; and
(18) Works with department heads, Chief Administrative Officer, Mayor and Finance Committee to establish the fiscal year budget.
(Prior Code, § 2.12.040) (Ord. 1, passed 1-17-1980; Ord. 120, passed 3-3-2008; Ord. 2023-4, passed 5-15-2023, effective 6-16-2023)
Statutory reference:
Similar provisions, see MCA §§ 7-6-4302, 7-6-4402, 7-6-4403, 7-6-4601, 7-14-4113, 7-14-2512, 7-21-4101 and 7-21-4102