(A) It will be the policy of the County Auditor to report to the State Board of Accounts any erroneous or irregular variances, losses, shortages or thefts of cash in excess of $1,000. In addition, all erroneous or irregular variances, losses, shortages or thefts of cash that occur more than one time in a month, and the aggregate total of which $1,000 or more, shall be reported immediately to the State Board of Accounts. Exceptions shall be made for inadvertent clerical errors that are identified timely and promptly corrected with no loss to the county.
(B) It will be the policy of the County Auditor to report promptly to the State Board of Accounts any erroneous or irregular variances, losses, shortages or thefts of non-cash items in excess of $5,000 estimated fair market value, except for those resulting from inadvertent clerical errors or misplacements that are identified timely and promptly corrected with no loss to the county, and except for losses from genuine accidents.
(C) All erroneous or irregular variances, losses, shortages or thefts shall be reported immediately to the County Auditor. The county shall maintain records and documentation concerning erroneous or irregular variances, losses, shortages or thefts in accordance with generally accepted accounting principles and the internal control standards provided by the Indiana State Board of Accounts;
(D) The county shall investigate all erroneous or irregular variances, losses, shortages or thefts, regardless of whether they meet the materiality threshold established by this section. Upon conclusion of each such investigation, the county shall:
(1) Implement procedures designed to prevent the recurrence of such incidents; and
(2) Take appropriate disciplinary action against the employee responsible for the incident.
(BC Ord. 2016-006, passed 6-21-16)