(A) (1) Purpose and scope. The City Clerk reports to the City Administrator and shall fulfill the functions of City Clerk as defined by state law and the most current Council-approved job description for this position.
(1978 Code, § 212.01)
(2) Appointment. The City Clerk shall be hired by the Council solely on the basis of training, experience and qualifications. The City Clerk shall be appointed for an indefinite period by a majority of the City Council. The provision of a hearing relative to removal herein does not in any way limit the ability or authority of the Council to alter the approved job description.
(1978 Code, § 212.04)
(B) (1) FLSA status. Exempt.
(2) General definition of work. Performs difficult administrative work preparing and keeping minutes, maintaining official records of City Council actions, handling election duties, processing license applications, managing insurance and related work as apparent or assigned. Work is performed under the general direction of the City Administrator. Continuous supervision is exercised over Receptionist/Secretary and Election Judge.
(3) Qualification requirements. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.
(4) Essential functions. Responds to citizens concerns, complaints and questions. Attends Council meetings and responsible for meeting minutes; arranges notice of special meetings; handles travel; assists in preparing meeting agendas and packets. Serves as the key staff person responsible for records management. Prepares legal notices, ordinances and resolutions; publishes notices as required. Processes and prepares applications and communicates with license applicants; reconciles special assessment payments; prepares reports and manages special assessments. Compiles Truth in Taxation Notice. Manages city’s insurance records and issues; reports insurance losses or additions; manages worker’s compensation claims. Manages election process including processing filings for office and preparing budget; recruits and trains election judges; supervises election process including testing machines and calculating ballot tabulations; processes absentee ballot applications. Compiles and edits the city newsletter and annual report. Participates as a member in the Dayton Fire Relief Association. Maintains responsibility for the city Seal; attests to Mayor’s signature on documents. Coordinates license process and procedures. Prepares payroll in the absence of the Finance Clerk. Other duties as assigned.
(5) Knowledge, skills and abilities. Thorough knowledge of municipal government operations and procedures; thorough knowledge of municipal record keeping procedures and requirements; thorough knowledge of payroll systems administration and the associated methodology, processes and terminology; general knowledge of accounting theory and principles; general knowledge of standard office software and equipment; ability to conduct research and develop concise reports; ability to communicate effectively both orally and in writing; ability to record and maintain detailed minutes, records and files; ability to establish and maintain effective working relationships with various professionals, other employees, department heads, elected officials and the general public.
(6) Education and experience. High school diploma or GED and moderate experience working in municipal government, or equivalent combination of education and experience.
(7) Physical requirements. This work requires the frequent exertion of up to ten pounds of force and occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions, frequently requires walking and reaching with hands and arms and occasionally requires standing and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g., business office, light traffic).
(8) Special requirements. State Municipal Clerk certification. Notary license. Possession of an appropriate driver’s license valid in the state.
(Ord. 2009-04, passed 2-24-2009)