(A) All purchases during a year should be made within the general guidelines of the city budget. No city purchase commitment should be made, verbal or written, by anyone, unless the appropriate procedures outlined herein have been followed.
(B) These regulations are divided into two categories, small purchase procedures and large purchase procedures.
(C) Supplies, services, or construction normally supplied as a unit cannot be artificially divided for the sole purpose of using small purchase procedures.
(D) Small purchases may still require Mayoral and/or Council approval based on budgetary considerations and/or constraints.
(E) In the event it cannot be determined within a reasonable certainty as to whether a purchase can be categorized as a small purchase or large purchase, the large purchase procedures outlined herein shall be followed. Furthermore, in the event small purchase procedures are followed and the information/ quotes received from vendors establishes that the amounts/costs are in excess of the amounts allowed for small purchase procedures, the small purchase procedures utilized shall immediately be terminated, informing any applicable vendors of the same, and the procedures of making large purchases shall immediately be followed.
(Ord. 2022-02, passed 5-10-2022)
Statutory reference:
Small purchases, see KRS 45A.385