(A) Chairman. A chairman shall be a regular member of the Board of Adjustment and elected by the majority vote of the full membership of the Board. His/Her term of office shall be one year in which he/she is eligible for re-election or his/her successor is elected, beginning July 1. The chairman shall decide upon all aspects of order and procedure, subject to these rules, unless otherwise directed by the majority of the Board in session at the time. The chairman shall appoint committees found necessary to investigate any matters before the Board.
(B) Vice chairman. A vice chairman shall be a regular member and elected in the same manner as the chairman and serve the same term. He/She shall serve as acting chairman in the absence of the chairman, and at such times he/she shall have the same powers as the chairman.
(C) Clerk. The clerk, subject to the direction of the chairman of the Board, shall keep all records, conduct all correspondence of the Board, arrange for all required public notices, notify members of the agenda and pending meetings, notify parties of cases prior to the Board making a decision on such cases, shall generally supervise the clerical work of the Board. The clerk shall keep in a permanent volume the minutes of every Board meeting. These shall indicate the names of members that were present or absent, show the record of all important facts pertaining to each meeting and hearing, every resolution acted upon by the Board, all votes of the Board members upon any resolution, deposition, or final determination of any question, indicating the names of the members voting against or failed to vote.
(D) Alternate members. Alternate members of the Board shall be called upon to attend only those meetings and hearings at which one or more regular members are absent or unable to participate in that meeting and/or hearing. Regular members, on receiving notice of a special meeting or are unable to participate in a scheduled hearing, shall promptly give notice to the secretary. The secretary shall, by most expeditious means, notify the alternate member to attend. Any meeting, which they are called upon to attend, alternate members shall have the same powers and duties as regular members. Except at the election of officers, at no time shall more than five members participate officially in any meeting or hearing.
(Ord. passed 6-1-2015)