(A) General procedures. All meetings shall be open to the public and conducted according to parliamentary law. Procedures in all meetings of this Board shall be governed by Robert’s Rules of Order except when such rules of order are in conflict with these bylaws and state law.
(B) Special meeting. Special meetings may be held at the call of the Chairperson or of an acting Chairperson, provided that notice of such meetings shall be given to all members at least 48 hours before the hour for which the meeting is called.
(C) Public access. All regular and special meetings, hearings, records, files, and accounts of this Board shall be open to the public in accordance with provisions of the General Statutes; provided, however, that the Board may go into executive session when done in accordance with the statutes.
(D) Quorum.
(1) Four members, including the presiding Chairperson, shall constitute a quorum for transacting business and taking official action.
(2) Whenever a quorum is not present at a regular or special meeting, those present may postpone the meeting to another day or hold the meeting for the purpose of considering such matters as are on the agenda or introduced by members.
(3) No action taken at such a meeting shall be official unless and until ratified and confirmed in a subsequent meeting of this Board at which a quorum is present, by approval of the minutes of that meeting at which a quorum was not present, or by formal approval of the action itself at a subsequent meeting.
(E) Agenda. The Director shall prepare an agenda for each regular meeting. Copies of the agenda shall be made available to interested persons at the time the meeting is convened. Any matter not listed on the agenda may be introduced by any member of this Board after the matters listed on the agenda have been considered.
(F) Voting. Voting by members of the Board shall be by signal of raised hand with yeas recorded and nays recorded.
(G) Conflict of interest. No member of this Board shall participate in any committee or Board discussion, vote on, or preside over any issue involving his or her own financial interest or his or her official conduct.
(1996 Code, § 155.212) (Ord. passed 5-21-1984)