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(A) All requests for public records must be made in writing, preferably on a City FOIA form. If a requester is unable to obtain one of these forms, the City will accept any legible written request, provided such request is clearly and concisely stated.
(B) The requestor shall provide the following information in a request for public records:
(1) The requestor’s full name, address and phone number;
(2) A brief description of the public records sought, being as specific as possible; and
(3) Whether the request is for inspection of public records, copies of public records, or both, as well was whether the requestor desires the record to be certified.
(C) To ensure that each FOIA request is acted upon in a complete and timely fashion, the requestor shall ensure that the public record sought is clearly identified in his or her request. Requestors should provide as much information about the requested records as possible, such as the type of record, approximate date of the record, the department where the record may be located, and any other details that will assist in locating the specific record sought.
(D) If the request is made for a commercial purpose, the requestor must disclose that fact to the City at the time the request is made. It is a violation of the Act to knowingly obtain a public record for a commercial purpose without such disclosure.
(Ord. 8203, passed 10-2-01; Am. Ord. 8684, passed 1-5-10)