(A) For purposes of this section, ELECTED OFFICIAL means:
(1) The executive or a member of the executive body of the town;
(2) A member of the legislative body of the town; or
(3) A member of the fiscal body of the town.
(B) This town may enter into a contract or renew a contract for the procurement of goods and services or a contract for public works with:
(1) An individual who is a relative of an elected official; or
(2) A business entity that is wholly or partially owned by a relative of an elected official; only if the requirements of this section are satisfied and the elected official does not violate I.C. 35-44.1-1-4.
(C) The town may enter into a contract or renew a contract with an individual who is a relative of an elected official; or a business entity that is wholly or partially owned by a relative if the elected official does not violate I.C. 35-44-1-3 and:
(1) The elected official files with the town a full disclosure, which must:
(a) Be in writing;
(b) Describe the contract or purchase to be made by the town;
(c) Describe the relationship that the elected official has to the individual or business entity that contracts or purchases;
(d) Be affirmed under penalty of perjury;
(e) Be submitted to the Town Council and be accepted by the Town Council in a public meeting of the town prior to final action on the contract or purchase; and
(f) Be filed not later than 15 days after final action on the contract or purchase, with:
1. The State Board of Accounts; and
2. The Clerk of the County Court.
(2) The appropriate agency of the town:
(a) Makes a certified statement that the contract amount or purchase price was the lowest amount or price bid or offered;
(b) Makes a certified statement of the reasons why the vendor or contractor was selected; and
(c) The town satisfies any other requirements under I.C. 5-22 or I.C. 36-1-12.
(D) This policy does not affect the initial term of a contract in existence at the time the term of office of the elected official of the town begins.
(Res. 2012-6-2, passed 6-12-2012)