(a) The department director and records liaison officer of a department for which a records retention and disposition schedule has been approved and adopted under Section 39C-14 shall implement the schedule in accordance with the requirements, policies, and procedures of the records management program, this chapter, and state law.
(b) A department director or records liaison officer shall notify the records management officer when a city record is eligible for disposition and shall prepare and submit to the records management officer a records disposition request, if required by the applicable records retention and disposition schedule, as a condition for disposition of the city record.
(c) Before a city record is destroyed under an approved records retention and disposition schedule, the records management officer must obtain authorization for the destruction from the records management policy committee, unless the approved schedule specifies that the record may be destroyed without additional review or authority of the records management policy committee.
(d) A city record whose retention period has expired on an approved records retention and disposition schedule must be destroyed unless:
(1) a request under the Public Information Act is pending on the record;
(2) the subject matter of the record is pertinent to pending litigation or a pending audit;
(3) the department director or a member of the records management policy committee requests in writing to the records management officer that the record be retained for an additional period, which request must clearly state the reason for the continued retention; or
(4) the records management officer sends written notification to a department director that the records must be held pending review for historical appraisal. (Ord. Nos. 20787; 23267)