(a) Eligibility. In a fiscal year in which mandatory city leave is authorized, every permanent employee will receive a bank of paid leave in accordance with policies approved by city council ordinance or resolution. This leave will be provided to and may be used by all permanent employees, including those in the initial six months of city employment.
(b) Carry-over provisions. Mandatory city leave must be used in the fiscal year in which it is established. Any mandatory city leave that is not used by the end of the fiscal year will be forfeited, and no compensation will be provided for the unused leave.
(c) Mandatory city leave usage. Mandatory city leave use is based on an employee’s regular work day and the number of hours the employee would have worked that day. For the purpose of calculating overtime, mandatory city leave hours are included as hours worked.
(d) Increments. With departmental approval, a city employee may take mandatory city leave in one-hour increments.
(e) Official mandatory city leave days.
(1) Official mandatory city leave days established. At the recommendation of the city manager, the city council may, by ordinance or resolution, establish fixed official mandatory city leave days when city offices are officially closed. Except as specifically provided otherwise in this subsection, an employee must use mandatory city leave on these days.
(2) Worked official mandatory city leave days. In a department in which employees regularly work on an official mandatory city leave day, the department shall arrange schedules to allow each employee who works on an official mandatory city leave day a substitute day either before or after the official mandatory city leave day, but within a reasonable period of time. This subsection does not apply to sworn fire department shift personnel.
(3) Official mandatory city leave day during vacation or sick leave. When an official mandatory city leave day occurs during an employee’s vacation leave or sick leave, the employee will be charged for mandatory city leave and no deduction from the employee’s vacation or sick leave balance will be made for the official mandatory city leave day.
(4) Official mandatory city leave day during injury leave. Any employee who is on injury leave when an official mandatory city leave day occurs will be paid workers’ compensation and will be charged for mandatory city leave up to the number of hours needed to supplement the employee’s pay. If the employee is on wage supplementation, no wage supplementation payments will be received for the official mandatory city leave day. Any unused mandatory city leave hours may be taken on a subsequent date convenient to the department.
(5) Official mandatory city leave day during other leave. An employee on military leave, court leave, or death-in-family leave when an official mandatory city leave day occurs may take the mandatory city leave on a subsequent date convenient to the department.
(6) Official mandatory city leave during suspension. An employee on suspension when an official mandatory city leave day occurs will not be paid for the official mandatory city leave day but may take the mandatory city leave on a subsequent date convenient to the department.
(7) Official mandatory city leave during leave without pay. An employee on leave without pay when an official mandatory city leave day occurs may take the mandatory city leave on a subsequent date convenient to the department.
(f) Floating mandatory city leave days.
(1) At the recommendation of the city manager, the city council may, by ordinance or resolution, establish floating mandatory city leave days that may be used at an employee’s discretion with a supervisor’s approval. These days are in addition to any official mandatory city leave days established for the fiscal year.
(2) A supervisor may grant floating mandatory city leave at a time during the year that will best serve the public interest. Preference may be given to an employee on the basis of length of service.
(3) An employee on injury leave who is not receiving wage supplementation may use mandatory city leave like other paid leave to supplement the employee’s pay.
(g) Lump sum payment of mandatory city leave. No payment will be provided for unused mandatory city leave when an employee terminates employment, regardless of the reason for the termination.
(h) Mandatory city leave adjustment for changes in work schedules. A sworn employee of the fire department will have any mandatory city leave balance adjusted proportionately to reflect differences in work schedules when:
(1) the employee transfers to or from the emergency response bureau of the fire department; or
(2) the employee’s full-time regular work schedule is increased or decreased.