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(a) Each registrant shall maintain at a single location the business records of the rental property or condominium association being registered. If the registrant refuses to make those records available for inspection by the director or a peace officer, the director or peace officer may seek a court order to inspect the records.
(b) Records that must be maintained by the registrant include:
(1) the current certificate of occupancy issued for the rental property, if required;
(2) deeds or other instruments evidencing ownership for the rental property;
(3) a current rental registration application or renewal application;
(4) the pool logs, pool permits, and manager of pool operation certificates for any swimming pool on the rental property, if required;
(5) leases or rental agreements applicable to the rental property;
(6) the crime prevention addendum for each tenant of the property, as required under Section 27-43 of this article;
(7) records of attendance at four crime watch meetings in the last calendar year, as required by Section 27-44 of this article, unless the property has not been operated as a rental property during part of the last calendar year;
(8) a record of each tenant complaint, describing the complaint and how the complaint was resolved, and which record can only be viewed by the current tenant of the unit complained of and by the city, upon the city's request;
(9) a copy of the inspection report described in Section 27-32(b)(5) of this article; and
(a) An owner of a rental property and a condominium association shall provide the director with the name, address, and telephone number of a person or persons who can be contacted 24 hours a day, seven days a week in the event of an emergency condition on the property. An emergency condition includes any fire, natural disaster, collapse hazard, burst pipe, lack of working utilities, serious police incident, or other condition that requires an immediate response to prevent harm to the property, the occupants of the property, or the public.
(b) The owner of the rental property and a condominium association shall notify the director within 10 days of any change in the emergency response information.
(c) The owner of a rental property or condominium association, or an authorized agent thereof, must arrive at the property within one hour after the contact person named in the registration application is notified by the city or emergency response personnel that an emergency condition has occurred on the property. (Ord. Nos. 25522; 30236)
A registrant, excluding a condominium association, for a property subject to registration under this article shall not allow the payment of ad valorem taxes owed in connection with the property to become delinquent. (Ord. Nos. 22205; 22695; 24481; 25522; 30236)
(Repealed by Ord. 30236)
(a) The director shall conduct a graded inspection of each multitenant property at least once every three years; but not more frequently than once a year. Graded inspections may be conducted more frequently by the director, when determined to be in the interest of the public health, safety, and welfare. The director, in accordance with Subsection (d) of this section, shall also conduct any subsequent inspections of any property failing the graded inspection. The director may conduct nongraded comprehensive inspections on a multitenant property at any time the director deems necessary. The director, in accordance with Subsection (e) of this section, may allow a multitenant property owner to conduct a self-certification inspection of the property.
(1) After completing a graded inspection, the director shall timely issue the property owner or manager a certificate of inspection that includes the inspection score.
(2) Multitenant properties that were constructed and issued a certificate of occupancy within the preceding five years are not subject to a graded inspection.
(b) The director shall conduct an inspection of each single dwelling unit rental property at least once every five years. The director may conduct inspections of single dwelling rental properties at any time the director deems necessary when determined to be in the interest of the public health, safety, and welfare. The director, in accordance with Subsection (e) of this section, may allow a single dwelling unit rental property owner to conduct a self-certification inspection of the property.
(c) The inspections conducted pursuant to this section are in addition to any inspections conducted under Section 27-5 of this chapter.
(d) The director may use a property condition assessment tool to determine the frequency and the scope of graded inspections. If a property fails its graded inspection, or if the graded inspection reveals a condition the director determines to be a nuisance, the owner will be assessed fee for all subsequent inspections of the property conducted for the purposes of determining whether the owner has abated the nuisance or cured the deficiencies noted in the graded inspection. Inspection fees will be assessed as follows:
(1) For a multitenant property, a re-inspection of the exterior and any common area(s): $114 for each separate structure inspected.
(2) For a multitenant property, re-inspection of the interior: $96 for each unit actually re-inspected.
(3) For re-inspection of a single dwelling unit rental property: $43 per single dwelling unit rental property.
(4) For a multitenant property, a re-inspection of swimming pool: $74 for each swimming pool re-inspected.
(e) The following process is required to qualify for the voluntary self-certification process for rental properties deemed eligible by the director:
(1) Single dwelling unit and multitenant registrants, property owners, or authorized agents:
(A) may choose a self-certification inspection at the time of application and payment for rental registration;
(B) shall at the commencement of any tenancy, but prior to occupancy by the tenant, conduct an interior and exterior inspection of each rental unit and correct any deficiencies;
(C) shall have the tenant sign the director approved inspection form upon the completion of every inspection;
(D) shall, if deemed eligible by the director, conduct annual inspections of each rental unit;
(E) shall maintain director approved self-inspection forms for no less than five years from the date any tenant vacates the property;
(F) shall provide inspection forms to the director within 72 hours of a request from the director;
(G) shall provide a copy of all inspection forms and results required in this subsection to the tenant no later than 10 calendar days after the inspection is completed; and
(H) shall provide tenants with information concerning tenants' rights and responsibilities on a form approved by the director prior to the commencement of any tenancy.
(2) The director may conduct random audits of rental registrations to determine compliance with the self-certification inspection provisions. If the director determines the owner is not compliant with the self-certification inspections, all rental units that were subject to the self-certification is subject to inspection by the director using the approved form.
(f) For failure to have or display, at any time, required documentation, including, but not limited to, permits, notices, licenses, records, or certificates of occupancy, the fee is $146 multiplied by the total number of units in multitenant property.
Where a multitenant property is used or maintained in a manner that poses a substantial danger of injury or an adverse health impact to any person or property and is in violation of this ordinance, the Dallas Development Code, other city ordinances, rules or regulations, or any local, state, or federal laws or regulations, the director may ask the building official to revoke the multitenant property's certificate of occupancy. (Ord. 30236)
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