(a) Except as provided in Section 12A-12(b), any person who, in connection with his or her official duties, accepts a trip or excursion to a location greater than 50 miles from the city that involves the gratuitous provision of transportation, accommodations, entertainment, meals, or refreshments paid for by a person or entity other than a public agency, received in each three-month period in a calendar year (quarterly), must file with the city secretary (except subordinates of the city manager, who shall also file with the city manager) on a quarterly basis, a disclosure statement identifying:
(1) the name of the sponsor of the trip or excursion;
(2) the name of the person or entity paying for the trip or excursion, if different from the sponsor;
(3) the places to be visited; and
(4) the purpose and dates of the travel.
(b) Nothing in this section authorizes personnel reporting to the city manager to violate policies and procedures established by the city manager regarding travel request authorizations.