(a) The licensee shall maintain the records listed in Subsection (b) either at the boarding home facility to which the records pertain or at a single location within the city. The licensee shall make those records available for inspection by the director or a peace officer at reasonable times upon request for purposes of administering this chapter.
(b) Records that must be maintained by the licensee include, but are not limited to:
(1) current records of ownership of the property where the boarding home facility is located;
(3) a copy of the boarding home facility's privacy policy, as required by Section 8A-34;
(4) records demonstrating compliance with applicable laws and regulations, as required by Section 8A-20;
(5) records documenting that each resident has received training on the emergency evacuation plan of the boarding home facility at least two times per calendar year, as required by Section 8A-29;
(6) records documenting that each resident was shown how to use all emergency exits from the facility within 24 hours of arrival at the facility, as required by Section 8A-30;
(7) records documenting the results of water sample testing if the boarding home facility obtains drinking water from a water well, as required by Section 8A-30;
(8) records documenting the initial screening of potential residents and the individualized assessments of residents, as required by Section 8A-34;
(9) records documenting whether residents have taken, or been reminded to take, their medication, as required by Section 8A-34;
(10) records documenting injuries, incidents, and unusual accidents that involve residents, as required by Section 8A-34;
(11) records documenting any allegations of abuse, neglect, or exploitation of a resident, as required by Section 8A-34;
(12) financial records for each resident for which the licensee is the representative payee or assists the resident with general money management, as required by Section 8A-34;
(13) a copy of the service agreement signed by each current resident, as required by Section 8A-34;
(14) records documenting required in-service education of boarding home facility staff;
(15) records documenting annual assessment and periodic monitoring of current residents to determine if residents are capable of self-administering medication and completing basic elements of personal care, as required by Section 8A-39;
(16) a roll of current residents, including their date of arrival, assigned room, and the name, address, and telephone number of the person or entity that referred them to the facility;
(17) a roll of former residents, including their date of departure, and the name, address, and telephone number of the person or entity in control of the residence to which they moved (if known);
(18) records documenting any work-related compensation received by each resident, as required by Section 8A-34 of this chapter; and
(19) any other records deemed necessary by the director for the administration and enforcement of this chapter.
(c) Except as otherwise provided, a licensee shall maintain a record that concerns a resident for three years after the resident no longer resides at the boarding home facility.
(d) Except as otherwise provided, a licensee shall maintain a record that does not concern a resident for three years. (Ord. Nos. 28706; 29753)