(A) Transaction records. At the time of any reportable transaction other than renewals, extensions, redemptions, or confiscations, every licensee must immediately record in English the following information by using ink or other indelible medium on forms or in a computerized record approved by the Police Department:
(1) A complete and accurate description of each item including, but not limited to, any trademark, identification number, serial number, model number, brand name, or other identifying mark on such an item;
(2) The full name, current residence address, current residence telephone or cell phone number, date of birth, and accurate description of the pledger or seller, including, sex, height, weight, race, color of eyes, and color of hair;
(3) Date and time of pawn or purchase transaction, and the unique alpha and/or numeric transaction identifier that distinguishes it from all other transactions in the licensee’s records;
(4) The identification number and state of issue from one of the following forms of identification of the seller or pledger: current valid Minnesota driver’s license; current valid Minnesota identification card; or current valid photo identification card issued by another state or a province of Canada;
(5) The purchase price, amount of money loaned upon, or pledged therefor;
(6) The maturity date of the pawn transaction and the amount due, including monthly and annual interest rates and all pawn fees and charges;
(7) The signature of the person identified in the transaction;
(8) Effective 60 days from the date of notification by the Police Department of acceptable video standards, the licensee must also take a color photograph or color video recording of:
(a) Each customer involved in a billable transaction; and
(b) Every item pawned or sold that does not have a unique serial or identification number permanently engraved or affixed.
(9) If a photograph is taken, it must be at least two inches in length by two inches in width and must be maintained in a manner that the photograph can be readily matched and correlated with all other records of the transaction to which they relate. Such photographs must be available to the Police Department, or the Police Chief’s designee, upon request. The major portion of the photograph must include an identifiable front facial image of the person who owned or sold the item. Items photographed must be accurately depicted. The licensee must inform the person that he or she is being photographed by displaying a sign of sufficient size in a conspicuous place in the premises. If a video photograph is taken, the video camera must record the person pawning or selling the item so as to include an identifiable image of that person’s face. Items photographed by video must be accurately depicted. Video photographs must be electronically referenced by time and date so they can be readily matched and correlated with all other records of the transaction to which they relate. The licensee must inform the person that he or she is being videotaped by displaying a sign of sufficient size in a conspicuous place on the premises. The licensee must keep the exposed videotape for three months;
(10) Effective 60 days from the date of notification by the Police Department, licensees must fulfill the color photograph requirements in this section by submitting them as digital images, in a format specified by the issuing authority, electronically cross-referenced to the reportable transaction they are associated with. Notwithstanding the digital images may be captured from required video recordings, this provision does not altar or amend the requirements in division (A)(8) above; and
(11) For renewals, extensions, redemptions, and confiscations, the licensee shall provide the original transaction identifier, the date of the current transaction, and the type of transaction.
(B) Receipt required. Every licensee must provide a receipt to the party identified in every reportable transaction, except voids and confiscations, and must maintain a duplicate of that receipt for three years. The receipt must include all the transaction record information required under state statutes, and at least the following information:
(1) The, name, street address, mailing address if different from the street address, and the phone number of the pawnbroker;
(2) The statement that “Any personal property pledged to a pawnbroker within this state is subject to sale or disposal when there has been no payment made on the account for a period of not less than 60 days past the date of the pawn transaction renewal or extension no further notice is necessary. There is no obligation for the pledger to redeem pledged goods.”;
(3) The statement that “The pledger of this item attests that it is not stolen, it has no liens or encumbrances against it, and the pledger has the right to sell or pawn the item.”;
(4) The statement that “This item is redeemable only by the pledger to whom the receipt was issued, or any person identified in a written and notarized authorization to redeem the property identified in the receipt, or a person identified in writing by the pledger at the time of the initial transaction and signed by the pledger. Written authorization for release of property to person other than the original pledger must be maintained along with the original transaction record.”; and
(5) A blank line for the pledger’s signature.
(C) Pawn ticket. The pledger shall sign the pawn ticket and receive an exact copy of the same.
(Prior Code, § 9.23)