(A) Village employees and officers may receive reimbursement for travel expenses without specific board action as long as the expenses are under the maximum allowable reimbursement as stated herein and the procedure for reimbursement below is followed.
1. The board will post the maximum allowable reimbursement for food, lodging, and transportation in the office of the village clerk which shall change from time to time at the direction of the board. The board shall use the following overriding principles to determine the maximums:
(a) Cost of travel shall be the actual expense incurred. Only coach flight expenses will be approved, any upgrades to first or business class will be at the expense of the traveler. Any personal automobile expenses will always be approved at the IRS rate for business travel if the traveler uses their own automobile (as opposed to a village automobile).
(b) Cost of food shall not include the cost of alcoholic beverages and should be reasonable and customary for the area.
(c) Cost of lodging should be reasonable and customary for the area where the traveler is staying.
2. The total maximum for any travel for village purposes allowed is three thousand dollars ($3,000.00).
3. In the event of an emergency or extraordinary circumstance, reimbursement may be approved over the three thousand dollar ($3,000.00) maximum reimbursement limit if approved by a majority of the board at a properly noticed and regularly scheduled board meeting subject to a roll call vote. (Ord. 823, 10-12-2016)