(A) Security is required at any event with 100 or more attendees, and if required by the city due to the nature of the event and/or other relevant circumstances (e.g., beer or wine service). The city reserves the right to require security if deemed necessary by city officials. Security must be coordinated with the Police Department and the Parks and Recreation Department. Posted maximum occupancy limits must be strictly followed.
(B) Public events, competitions, dances and all events requiring security will also require a tenant users liability insurance protection policy (TULIP). The city reserves the right to require a liability insurance policy due to the size/nature of an event. The person identified on the rental agreement is responsible for maintaining order and decorum when using the facility, and to fully inform group members, affiliates, caterers, vendors and guests of the facility rules and regulations. In addition, they shall be liable for any loss, damage or injury sustained by any person(s) during the time the facility is rented.
(C) Beer and wine service are available for the event room and meeting rooms only; consumption in any other area of the facility or outside of the facility is prohibited. A tenant user liability policy (TULIP) is required. Other requirements may be imposed (i.e., security) depending on the type of event. The renter must secure all permits/licenses required by law if beer or wine will be served, sold or consumed. Failure to submit all required documentation by the due date will result in cancellation of the rental and forfeiture of all fees paid.
(1) Common-source containers without an individual server (i.e., kegs, punch bowls, and the like), glass beer bottles, and brown bagging are strictly prohibited.
(2) Renters and their guests must strictly adhere to all state and federal laws regarding serving and consuming alcohol.
(D) A cleaning/damage deposit will be charged for all event room and meeting room rentals. Failure to follow all cleaning procedures in the rental agreement will result in all or a portion of the cleaning/damage deposit being forfeited as described in the facility rules and regulations.
(1) All repair or replacement costs incurred by the city as a result of damage, including staff labor costs, will be itemized and deducted from the cleaning/damage deposit. If the cleaning/damage deposit is not enough to cover the full cost of repair or replacement, the remaining costs will be billed to the renter and must be paid within 30 calendar days to avoid legal action.
(2) Furthermore, failure to comply with any of the general facility rules and regulations may result in forfeiture of all monies paid for the rental, including the cleaning/damage deposit, and may also result in forfeiture of the privilege to rent the facility in the future.
(E) The City Manager and/or the Board of Commissioners reserve the right to cancel an approved request or revoke the right to use the facility to any group or individual when:
(1) The group or individual has shown disregard for the facility rules and regulations. If cancelled under this category, the renter forfeits all monies paid;
(2) It is deemed necessary for the concern of the health, safety and welfare of the renter, guests or the general public; or
(3) It is determined to be in the best interest of the Creedmoor Community Center.
(F) Violation of this section may constitute an infraction in accordance with § 10.99 of this Code and G.S. § 14-4.
(Ord. 2020-O-14, passed 8-11-20; Am. Ord. 2022-O-01, passed 3-1-22) Penalty, see § 92.99