§ 37.31  GUIDELINES.
   The city shall provide information and documentation to the public as follows:
   (A)   Meeting information.
      (1)   The Board of Commissioners shall establish annually by ordinance the schedule for meetings of the Board of Commissioners. Notices of City Commission and committee meetings and city boards shall be posted on the city’s website, and, when possible, distributed through the city’s email list.
      (2)   (a)   The complete agenda for caucus and legislative meetings, including any supporting documents for items on the agenda and the full version of ordinances, resolutions and orders will be made available in their entirety on the city’s website no later than the Friday before the regularly scheduled Commission meeting. If the substance of the matter cannot be determined by reading the order, resolution or ordinance the City Solicitor shall prepare a statement summarizing the effective content of the order, resolution or ordinance so as to fully inform the public.
         (b)   This provision shall not prohibit or in any way limit the Board of Commissioners from adding additional items to the agenda for caucus and legislative meetings as late as the meeting itself.
      (3)   If a special meeting is called in accordance with KRS 61.823, the complete agenda and the ordinances, resolutions and orders will be made available in their entirety on the city’s website at least 24 hours before the meeting. If the substance of the matter cannot be determined by reading the order, resolution or ordinance, the City Solicitor shall prepare a statement summarizing the effective content of the order, resolution or ordinance so as to fully inform the public.
   (B)   Meetings. All city meetings of the Board of Commissioners and its committees shall be open to the public unless otherwise exempt under open meetings law.
      (1)   Minutes of meetings shall be posted on the city’s website.
      (2)   Meeting notices and agendas shall be posted at or near the entrance of city hall prior to the meeting.
      (3)   Streaming public meetings on cable and the internet shall be allowed.
      (4)   Copies of the agenda shall be available to those attending meetings.
      (5)   Citizens shall be provided an opportunity to comment about public issues at City Commission legislative meetings.
   (C)   Contact information. The names, titles, email addresses and telephone numbers of the city’s elected officials and department heads shall be provided on the city’s website.
   (D)   Budgets and financial reports. The city shall post on the city’s website:
      (1)   Each annual budget;
      (2)   Monthly financial reports; and
      (3)   The Comprehensive Annual Financial Report (CAFR), Management Letter and Single Audit.
   (E)   Taxes and fees. The city’s taxes and fees shall be made available on the city’s website.
   (F)   Ordinances. The city’s code of ordinances and the Zoning Code shall be posted on the city’s website. A copy of the city’s code of ordinances and all ordinances adopted since the latest codification shall be available for inspection at city hall.
   (G)   Personnel. The city’s personnel policies and union contracts shall be posted on the city’s website.
   (H)   Information on the city website.
      (1)   It shall be the city’s policy to provide open and transparent information about the city’s business on the city’s website.
      (2)   The public will be provided an opportunity to communicate with city officials and staff on the city’s website.
(1984 Code, § 37.11)  (Ord. O-14-19, passed 6-11-2019)