(A) Issuance. Change orders may be issued to authorize revised work that is required as a result of unanticipated developments that arise during the performance of a contract. A change order may be issued by the city, provided the revised work can be considered a reasonable part of the original scope and intent of the contract rather than departing from it, and where it clearly would be contrary to the public interest to halt the work and call for bids.
(B) Format. All change orders shall be achieved through written addendums to the applicable contract.
(C) Authority. Change orders that result in a final contract cost in excess of the bid amount accepted by the city may be administratively approved if the changes made are in accordance with this chapter, executed in writing, and approved by the appropriate authorized signatory.
(1) City Manager. The City Manager may approve and execute change orders for any contract up to an amount, in the aggregate, equal to 10% of the original contract price authorized by the City to complete the work contemplated, if the project was budgeted with a 10% contingency for potential change orders.
(2) Board of Commissioners.
(a) The Board of Commissioners may authorize any change order by a majority vote.
(b) The Board of Commissioners shall have sole authority to approve change orders not within the powers delegated to the City Manager above.
(D) Fiscal responsibility of department heads. Department heads shall apprise the Finance Director of all anticipated and actual fiscal obligations of contracts and change orders, and shall verify sufficient funds are available to cover said obligations of the city prior to seeking contracts or requesting change orders.
(1984 Code, § 35.57) (Ord. O-24-19, passed 7-23-2019)