(A) Once a contract has been fully executed, the City Clerk or his or her designee shall upload the agreement to the city’s contract management software.
(B) Utilizing the contract cover sheet completed by the applicable department, the City Clerk or his or her designee shall update the contract management software with relevant information regarding the contract (i.e., term, contract price, expiration date).
(C) Individual department heads shall retain the ultimate responsibility for monitoring renewals and compliance with terms of all contracts generated in their office. In addition, the office of the City Clerk shall keep a notification system identifying the termination date of contracts, with sufficient advance notice to negotiate renewals, where applicable, on a timely basis. The City Clerk shall provide the procurement officer access to alerts in the notification system.
(1984 Code, § 35.56) (Ord. O-42-18, passed 12-11-2018)