(A) Scope. The administrative subdivision procedure may be used when a proposed subdivision meets all of the following conditions:
(1) The subdivision adjusts the lot lines of no more than four existing lots within the city limits or no more than four lots in the extra territorial jurisdiction which are not adjacent to city limits without creating additional or eliminating any lots;
(2) The subdivision is served by existing utilities and does not require the creation or extension of streets, utilities or public improvements and no new dedication of public rights-of-way or easements is involved;
(3) Each lot resulting from the subdivision procedure will conform fully to all requirements of the zoning district that pertain to the lots, and each lot is developable according to the site development regulations of the zoning ordinance as evidenced by a site plan prepared by a licensed surveyor; and
(4) No part of the parcel, tract or lot has been the subject of a previous administrative subdivision or minor subdivision approval. Once an administrative or minor subdivision has been approved, neither the original nor the resulting parcel(s), tract(s) or lot(s) are eligible for a future administrative or minor subdivision.
(B) Application and approval procedure. An application for an administrative subdivision may be approved under the following procedure.
(1) The applicant submits an application on a form established by the Engineering Department and includes the supporting documents required for administrative subdivisions in the table in § 152.023(F)(4). These documents shall include a plat of all lots and parcels that are affected by the action, prepared by a state licensed surveyor and a certificate of title prepared by a licensed registered abstractor verifying the ownership of said property, all lienholders and real estate tax payment status. The application for final plat approval shall be submitted through the city’s website application submittal platform.
(2) Following submission, the administrative official shall review each application according to the following criteria within 14 working days:
(a) Compliance with the conditions contained in this section;
(b) Consistency with the Comprehensive Development Plan; and
(c) Potential adverse environmental effects or effects on neighboring properties.
(3) Following such review, the administrative official may approve the administrative subdivision. Such approval shall be denoted by signed certificate of approval. The signed plat must be filed by the developer with the County Register of Deeds. If the approved plat is not filed within 90 days of the approval by the developer, such approval shall be null and void.
(4) The administrative official retains the right to disapprove or not act on the administrative subdivision application. In the event of such action, the application may proceed through the minor or major subdivision process. If the subdivision complies with the conditions of a minor subdivision application, it may be directed to that approval process. Otherwise, the proposed subdivision shall be deemed a major subdivision and proceed through the appropriate review and action process.
(5) The administrative official shall keep a complete and accurate record of all administrative subdivision approvals.
(6) Following approval of the administrative subdivision, it shall be the duty of the applicant’s surveyor/engineer to provide the city with a hard copy and an electronic file in the format required by the city, of the newly formed administrative subdivision, including the County Register of Deeds signed and stamped recording information.
(Ord. 23-09, passed 8-21-2023) Penalty, see § 152.999