(a) Computer databases related to utility billing, payroll, income taxes, accounts payable, accounts receivable, and budget in the Finance Department be backed-up to tape or disc daily. Each tape or disc shall be retained for one week, so that at any point in time, back- up copies of the previous five days are available.
(b) Computer databases related to accounts payable, accounts receivable, and budget be backed-up at month-end and year-end and kept in accordance with the City’s records retention schedule.
(c) Back-up tapes and discs be stored in a fireproof safe in the Finance Department.
(d) In the event the Finance Department offices and/or equipment are unusable due to fire or other damage, the Finance Director will contact Creative Microsystems, Inc. for replacement server setup and utilize the most recent data back-up copies to continue operations.
(Res. 2004-65. Passed 8-17-04.)