§ 31.07  CLERK-TREASURER.
   (A)   Term of Office of Clerk-Treasurer.
      (1)   The Town Clerk-Treasurer is an elected position whose term of office is for four years, beginning at 12:00 p.m. on January 1 after his or her election and continuing until a successor is elected and qualified.
      (2)   The Town Clerk-Treasurer shall be elected by the voters of the whole town.
(Prior Code, § 2-1)
   (B)   Powers and duties.
      (1)   The Town Clerk-Treasurer may administer oaths, take depositions, and take acknowledgments of instruments as required by law.
      (2)   The Town Clerk-Treasurer may perform all duties prescribed by law which include, but are not limited to, the following:
         (a)   Receive and care for all town monies, and pay them out upon order of the Town Council;
         (b)   Keep accounts of all town monies;
         (c)   File monthly reports with the Town Council showing all receipts and disbursements of the town treasury for the preceding month;
         (d)   Maintain records which are open for inspection by the Town Council;
         (e)   Issue all licenses; and
         (f)   Attend all Town Council meetings and maintain a recording of its proceedings.
      (3)   The Clerk-Treasurer is both the Town Clerk and Town Fiscal Officer pursuant to I.C. 36-5-6-2.
(Prior Code, § 2-2)
   (C)   Compensation of the Clerk-Treasurer. The compensation for the services of the person holding the Office of Clerk-Treasurer shall be fixed by the Town Council.
(Prior Code, § 2-3)
   (D)   Deputies and employees.
      (1)   The Clerk-Treasurer may appoint the number of deputies and employees authorized by the Town Council.
      (2)   Deputies and employees so hired serve at the pleasure of the Clerk-Treasurer.
(Prior Code, § 2-4)
   (E)   Disbursements for certain services, fees, and emergency circumstances prior to Town Council meetings.
      (1)   Notwithstanding I.C. 5-11-10, the Town Clerk-Treasurer shall be authorized to make claim payments in advance of Board allowance for the following types of expenses:
         (a)   Property or services purchased or leased from:
            1.   The United States govern- ment; or
            2.   An agency or a political subdivision of the United States government.
         (b)   License fees or permit fees;
         (c)   Insurance premiums;
         (d)   Utility payments or utility connection charges;
         (e)   Federal grant programs if advance funding is not prohibited and the contracting party provides sufficient security for the amount advanced;
         (f)   Grants of state funds authorized by statute;
         (g)   Maintenance agreements or service agreements;
         (h)   Lease agreements or rental agreements;
         (i)   Principal and interest payments on bonds;
         (j)   Payroll;
         (k)   State, federal, or county taxes;
         (l)   Expenses that must be paid because of emergency circumstances; and
         (m)   Expenses described in an ordinance.
      (2)   Each payment of expenses under this section must be supported by a fully itemized invoice or bill and certification by the Fiscal Officer. The Town Council shall review and allow the claim at the next regular meeting following the preapproved payment of the expense.
(Prior Code, § 2-5)
(Ord. 1996-3, passed 2-12-1996)
Statutory reference:
   Addresses the Clerk-Treasurer’s term of office and residency requirements, see I.C. 36-5-6-3
   Addresses the election of the Clerk-Treasurer, see I.C. 36-5-6-4
   Authorizes the Clerk-Treasurer to administer oaths and related powers, see I.C. 36-5-6-5
   Clerk-Treasurer to appoint deputies and employees, see I.C. 36-5-6-7
   Compensation for the Town Clerk-Treasurer, see I.C. 36-5-3-2
   Powers and duties of the Town Clerk-Treasurer, see I.C. 36-5-6-6
   Sets forth the Clerk-Treasurer’s role to the legislative body (Town Council), see I.C. 36-5-2-8