The City Clerk shall maintain the specified city records in the following manner.
(A) Ordinances and codes. Maintain copies of all effective city ordinances and codes for public use.
(Iowa Code § 380.7(5))
(B) Custody. Have custody and be responsible for the safekeeping of all writings or documents in which the city is a party in interest unless otherwise specifically directed by law or ordinance.
(Iowa Code § 372.13(4))
(C) Maintenance. Maintain all city records and documents, or accurate reproductions, for at least five years except that ordinances, resolutions, Council proceedings, records and documents, or accurate reproductions, relating to the issuance, cancellation, transfer, redemption or replacement of public bonds or obligations shall be kept for at least 11 years following the final maturity of the bonds or obligations. Ordinances, resolutions, Council proceedings, records and documents or accurate reproductions, relating to real property transactions shall be maintained permanently.
(Iowa Code §§ 372.13(3), 372.13(5))
(D) Provide copy. Furnish upon request to any municipal officer a copy of any record, paper or public document under the City Clerk’s control when it may be necessary to the officer in the discharge of the officer’s duty; furnish a copy to any citizen when requested upon payment of the fee set by Council resolution; under the direction of the Mayor or other authorized officer, affix the seal of the city to those public documents or instruments which by ordinance and code of ordinances are required to be attested by the affixing of the seal.
(Iowa Code §§ 372.13(4), 372.13(5), 380.7(5))
(E) Filing of communications. Keep and file all communications and petitions directed to the Council. The City Clerk shall endorse thereon the action of the Council taken upon matters considered in communications and petitions.
(Iowa Code § 372.13(4)) (1999 Code, § 18.08) (Ord. 2374, passed 6-10-2008)