(A) The following are declared to be the records of the city and shall be created, maintained and disposed of in accordance with the provisions of this chapter or procedures authorized by it and in no other manner: every document, paper, letter, book, map, photograph, sound or video recording, microfilm, magnetic tape, electronic medium or other information recording medium, regardless of physical form or characteristic and regardless of whether public access to it is open or restricted under the laws of the state, created or received by the city or any of its officers or employees pursuant to law, including an ordinance, or in the transaction of public business.
(B) The term does not include:
(1) Extra identical copies of documents created only for convenience of reference or research by officers or employees of the city;
(2) Notes, journals, diaries and similar documents created by an officer or employee of the city for the officer’s or employee’s personal convenience;
(3) Blank forms;
(4) Stocks of publications;
(5) Library and museum materials acquired solely for the purposes of reference or display;
(6) Copies of documents in any media furnished to members of the public to which they are entitled under Tex. Government Code Ch. 552, or other state law; or
(7) Any records, correspondence, notes, memoranda or other documents associated with a matter conducted under an alternative dispute resolution procedure in which personnel of a state department or institution, local government, special district or other political subdivision of the state participated as a party, facilitated as an impartial third party or facilitated as the administrator of a dispute resolution system or organization.
(2012 Code, § 2-347)
Statutory reference:
Similar provisions, see Tex. Local Government Code § 201.003(8)