(a) Process Timing: The Park District shall begin processing permit applications in order of receipt beginning on December 15th of each year for the following year. Permit applications submitted within the current calendar year of the requested activity shall be processed in order of receipt of the permit application, and the use of a particular facility, reservation, or part thereof shall be allocated upon receipt of a fully executed application.
(b) Permit Application Process: The Park District shall issue the requested permit if a complete application complying with all adopted rules and policies is filed and all of the following conditions are met:
(1) The proposed use is consistent with the size of the facility and/or park;
(2) The proposed use will not have an unreasonably adverse impact, from noise, litter, traffic, on the facility, the park, the surrounding businesses or residences, or the environment;
(3) The proposed use does not pose an unreasonable risk to the public health or safety of the applicant, the public, or to the physical integrity of the facility and/or park;
(4) The applicant pays all required fees and agrees to comply with all conditions of the permit;
(5) The proposed use is otherwise lawful;
(6) The proposed use does not conflict with an activity already planned or scheduled for the facility and/or park or for which a different permit has already been issued for that facility and/or park when the site does not reasonably permit multiple occupancy;
(7) The proposed use does not conflict with planned or scheduled programs, or park and/or facility use organized and conducted by the Park District;
(8) The proposed use is not prohibited by or inconsistent with the classifications and uses of the facility, park, or part thereof designated pursuant to Section 747.02 above;
(9) The permit application does not contain material falsehoods or misrepresentations;
(10) The applicant is legally competent to contract or to sue and be sued;
(11) The applicant or the person on whose behalf the permit application is submitted has conducted all previously permitted events in accordance with law and the conditions of the permit, has not damaged Park District property on prior occasions or does not have any unpaid debts to the Park District;
(12) The applicant will provide an adequate number of police officers or security personnel as approved by the Park District, fire and/or paramedic personnel, and/or event volunteers and staff to ensure the safety of the event;
(13) The applicant has obtained all necessary approvals, permits, licenses, certifications and qualifications required pursuant to local, state or federal rules, regulations, or statutes;
(14) The applicant will provide sufficient offsite parking, onsite parking, and/or shuttle service to minimize any adverse impacts on public parking and traffic circulation in the vicinity of the event;
(15) The applicant will provide adequate sanitation and other required health facilities on or adjacent to the permitted area;
(16) The proposed use does not require exclusive use of beach, parking areas, or non-reservable park areas during any period in a manner which will have an adverse impact on the reasonable access to those areas by the general public;
(17) The proposed use does not require the diversion of police officers or other park employees from their normal duties so as to unreasonably reduce adequate levels of service to any other portion of the park;
(18) The proposed use will not unduly disrupt construction, maintenance or repairs occurring on park property;
(19) The application was submitted to the Park District with sufficient time to investigate and process the application before the event;
(20) The proposed research use is affiliated with a school, not-for-profit corporation, and/or for-profit corporation engaged in environmental and/or cultural assessments;
(21) The proposed collection and/or research activities have a valid and rigorous study design with clear purpose and direction.
(22) The applicant has paid the application fee.
(c) Notice:
(1) Written notice of denial, conditional approval, or issuance of permit for activities specified in Section 747.05(a)(1)A. shall be provided to the applicant at the latest twenty (20) calendar days after the processing of the written permit application using the contact information provided on the permit application. Permit requests received in the current year for Section 747.05(a)(1)A. activities in the following year shall be processed at the latest twenty (20) calendar days from December 15th of the current year. Permit requests received in the current year for Section 747.05(a)(1)A. activities in the current year shall be processed at the latest twenty (20) calendar days after receipt of the permit application.
(2) Written notice of denial, conditional approval, or issuance of permit for activities specified in Section 747.05(a)(1)B. shall be provided to the applicant at the latest nine (9) calendar days after receipt of the permit application by using the contact information provided in the oral permit application.
(3) Written notice of denial, conditional approval, or issuance of permit for activities specified in Section 747.05(a)(2) shall be provided to the applicant at the latest fourteen (14) calendar days after receipt of the permit application by using the contact information provided in the permit application.
(4) Written notice of denial, conditional approval, or issuance of permit for activities specified in Section 747.05(a)(3) and shall be provided to the applicant at the latest twenty (20) calendar days after receipt of the permit application and site visit, whichever is later, by using the contact information provided in the oral permit application.
(5) Written notice of denial, conditional approval, or issuance of permit for activities specified in Section 747.05(a)(4) shall be provided to the applicant at the latest twenty (20) calendar days after receipt of the permit application by using the contact information provided in the oral permit application.
(d) Denials: Notice of denial of an application for permit shall clearly set forth the grounds upon which the permit was denied and, where feasible, shall contain a proposal by the Park District for measures by which the applicant may cure any defects in the application for permit or otherwise procure a permit. Where an application or permit has been denied because a prior conflicting application has been received, and a permit has been or will be granted to the prior applicant authorizing uses or activities which do not reasonably permit multiple occupancy of the particular area, or the Park District has a conflicting planned or scheduled program or activity at the facility and/or park area, the Park District shall propose an alternative place, if available for the same time, or an alternative time, if available for the same place. To the extent permitted by law, the Park District may deny an application for permit if the applicant or the person on whose behalf the application for permit was made has on prior occasions made material misrepresentations regarding the nature or scope of an event or activity previously permitted or has violated the terms of prior permits issued to or on behalf of the applicant.
(e) Amendment or Revision of Permit Applications: Any amendment or revision of an application or permit shall for purposes of determining the priority of the permit application and to time in which the Park District shall grant or deny the application for permit and provide notice of such granting or denial shall be computed from the date of the amendment or revision.
(f) Appeals: Review by Chief Executive Officer.
(1) Any applicant who is denied a permit for activities specified in Section 747.05
(a)(1) may within nine (9) calendar days of the date of such determination, file a written appeal from such determination with the Chief Executive Officer who shall have fourteen (14) calendar days from the date on which the appeal was received in which to notify applicant that he has affirmed, modified, or reversed the denial of permits.
(2) Any applicant who is denied a permit for activities specified in Section 747.05
(a)(2), (3) and (4) may within four (4) calendar days of the date of such determination, file a written appeal from such determination with the Chief Executive Officer who shall have four (4) calendar days from the date on which the appeal was received in which to notify applicant that he has affirmed, modified, or reversed the denial of permits.
(3) Form of Appeals: Any appeals filed pursuant to this regulation shall state succinctly the grounds upon which it is asserted that the determination should be modified or reversed and shall be accompanied by copies of the application for permit, the written notice of the determination of the Park District, and any other papers material to the determination.
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