(A) The Records Management Officer, in cooperation with department heads and Records Liaison Officers, shall prepare records control schedules on a department by department basis listing all records created or received by the department and the retention period for each record for submission to the Texas State Library no later than the deadline set by state law. Records control schedules shall also contain such other information regarding the disposition of city records as the records management plan may require.
(B) Each records control schedule shall be monitored and amended as needed by the Records Management Officer on a regular basis to ensure that it is in compliance with records retention schedules issued by the state and that it continues to reflect the recordkeeping procedures and needs of the department and the records management program of the city.
(C) Before its adoption, a records control schedule or amended schedule for a department must be approved by the department head and the members of the Records Management Committee.
(D) Before its adoption, a records control schedule must be submitted to and accepted for filing by the Director and Librarian as provided by state law. If a schedule is not accepted for filing, the schedule will be amended to make it acceptable for filing. The Records Management Officer shall submit the records control schedules to the Director and Librarian.
(Ord. 12-1990-30, passed 12-20-90)