A. Financial Officer: The town hereby establishes the position of financial officer for the town to perform the duties authorized by this chapter.
B. Approval Of Expenditures By Officer: The authorization contained in this chapter is intended to include all town expenditures referenced in the budget document and approved by an appropriation resolution adopted for the current fiscal year. The financial officer is authorized to approve all expenditures of funds by the town, provided all such expenditures are authorized and/or obligated in accordance with the town's procurement procedures (see section 1-8-3 of this chapter). The following items are considered approved by the town council when they approve the appropriation budget. The financial officer is authorized to obligate, encumber and expend funds for these items, provided they are within the scope of each department's approved budget. No purchase order is required for approval of these items:
1. Employee Compensation Expenditures: Employee compensation expenditures such as payroll checks for employees with previously approved and established salaries or hourly wages, other payments related to payroll, including, but not limited to, payments or the deposit of federal and state social security and income tax withholdings, payments to the state retirement systems for retirement contributions and disability insurance, payments on health insurance and other approved employee benefits, any checks for deposit to employees' savings when withdrawn from their pay, and any employee selected supplemental insurance.
2. Routine Expenditures: Routine expenditures such as utility bills, bank credit payments (individual expenditures on credit cards must comply with the town's procurement policies), payments on existing bonded indebtedness, payments for services received from other governmental agencies such as, but not limited to, payments for sewer services, for trash collection services, payments for emergency dispatch services, and required payments to the state for court fines and inspection fees.
3. Capital Expenditures: Capital expenditures when such payments are made for previously authorized expenditures, including payments for supplies, materials, equipment, infrastructure improvements and maintenance, and other capital expenditures on approved contracts.
4. Miscellaneous Expenditures: Other miscellaneous expenditures, including, but not limited to: payments to contract employees approved by the town council; all insurance payments, including town risk management insurance, worker's compensation insurance and state unemployment insurance benefits; payments for the lease of vehicles and other equipment when such leases have been previously approved by the town council; payments, advances and reimbursements for authorized travel and training expenses of town officers and employees when authorized by the town council.
C. Reports Of Financial Officer: The financial officer shall provide periodic reports to the mayor and town council regarding expenditures approved and payments made by the financial officer. The reports shall be at such times and in the form designated by the mayor and town council. (Ord. 99-01, 2-5-1999)