(A) Step one. An aggrieved person must submit a written statement to the Judge/Executive setting forth the nature of the discrimination alleged and facts upon which the allegation is based. If an individual requires assistance in preparing a written statement, he or she may contact the county’s Section 504/ADA Coordinator (Judge/Executive) at (859) 745-0200 or TDD at (800) 648-6056.
(B) Step two.
(1) The Judge/Executive shall contact the complainant no later than 15 days after receiving the written statement to establish an informal meeting with the objective of resolving the matter informally. However, in no case shall the informal meeting be conducted sooner than five days, and not more than 45 days after receiving the statement.
(2) There shall be prepared a written documentary of the discussions at the informal meeting, which shall be preserved in the records of the County Fiscal Court.
(C) Step three. Within 15 days of the informal meeting, if no decision has been made by the Judge/Executive or the decision of the Judge/Executive does not satisfy the complainant, he or she may request a hearing with the County Fiscal Court by submitting a written request to the County Clerk.
(D) Step four.
(1) In discussing the grievance, the complainant may designate any person of his or her choice to appear with him or her and participate in the discussion. The County Fiscal Court shall require the Judge/Executive to participate in the discussion of the grievance, when it is brought before the Fiscal Court. The Fiscal Court shall issue a written decision on the matter within 15 days, and the decision shall be the final procedure for the complainant at the local level.
(2) There shall be prepared a written documentary of the discussions at the informal meeting, which shall be preserved in the records of the County Fiscal Court.
(Prior Code, § 26.501) (Ord. 2000-15, passed 9-13-2000)