(A) The City Administrator shall prepare the following items:
(1) An agenda for the forthcoming meeting;
(2) A report from the City Administrator on administrative activities of the preceding month;
(3) A compiled list of all claimants who have filed verified accounts claiming payment for goods or services rendered the city during the preceding month, the list to be called the “claim report” and bearing headings “claimant”, “purpose” and “amount”;
(4) A copy of all minutes to be considered; and
(5) Copies of other proposals, communications or other documents as the City Administrator deems necessary or proper for advance consideration by the Council. The City Administrator shall forthwith cause to be mailed or delivered to each member of the Council copies of all documents. Roberts’ Rules of Order (Newly Revised) shall govern all Council meetings as to procedural matters not set forth in the charter or city code.
(B) The order of business at regular meetings shall be as follows:
(1) Call to order;
(2) Roll call;
(3) Determination of quorum;
(4) Approval of minutes; (Actual reading may be waived if each member of the Council was furnished with a copy thereof as hereinbefore set forth.)
(5) Licenses and permits;
(6) Correspondence;
(7) Meeting opened in the order stated in the agenda to persons requesting to appear before the Council. The presiding officer may advise any person appearing as to the amount of time allowed prior to his or her speaking or later limit the time. Persons speaking shall give their name, address and state their business;
(8) Reports of staff members;
(9) Reports from boards and commissions;
(10) Reports of Council members;
(11) Report from Mayor;
(12) Meeting opened to the public. The presiding officer shall limit the time allowed. Persons speaking shall give their name, address and state their business;
(13) Old business;
(14) New business;
(15) Payment of claims and approval for payment of claims and appropriations; and
(16) Adjournment.
(C) (1) Matters inappropriate for consideration at a meeting, or not in the order specified, shall not be considered, except:
(a) With the unanimous consent of the members of the Council; or
(b) Scheduled public hearings or bid lettings at the time stated in the notice.
(2) All claims for payment must be filed at or before 12:00 noon on the Friday preceding the regular Council meeting at which it is to be considered.
(Prior Code, § 2.04)