In addition to other duties assigned in this chapter, department heads shall:
(1) cooperate with the Records Management Officer in carrying out the policies and procedures established in the City for the efficient and economical management of records and in carrying out the requirements of this chapter;
(2) adequately document the transaction of government business and the services, programs, and duties for which the department head and his or her staff are responsible; and
(3) maintain the records in his or her care and carry out their preservation, microfilming, destruction, or other disposition only in accordance with the policies and procedures of the records management program of the City and the requirements of this chapter.