CHAPTER 2-156
GOVERNMENTAL ETHICS
Article I.  General
2-156-005   Code of conduct.
2-156-010   Definitions.
2-156-015   Ethics pledge – When required.
2-156-017   Ethics officers.
Article II.  Substantive Code of Conduct Provisions
Part 1.  Duty to Report and Whistleblower Protection
2-156-018   Duty to report corrupt or unlawful activity.
2-156-019   Whistleblower protection.
2-156-020   Fiduciary duty.
Part 2.  Conflicts of Interest and Improper Influence
2-156-030   Improper influence.
2-156-040   Reserved.
2-156-050   Reserved.
2-156-060   Unauthorized use of real or personal city property.
2-156-070   Use or disclosure of confidential information – Exceptions.
2-156-080   Conflicts of interest; appearance of impropriety.
2-156-090   Representation of other persons.
2-156-100   Post-employment restrictions on assistance and representation.
2-156-105   Post-employment restrictions on lobbying.
2-156-110   Interest in city business.
2-156-111   Prohibited conduct.
2-156-115   Time records for aldermanic staff.
2-156-120   Contract inducements.
2-156-130   Employment of relatives or domestic partners.
2-156-135   Prohibited political activities.
2-156-140   Solicitation or acceptance of political contributions and membership on political fundraising committees.
Part 3.  Gifts and Other Favors
2-156-142   Offering, receiving and soliciting of gifts or favors.
2-156-143   Employee-to-employee gifts.
2-156-144   Disposition of improper gifts.
Part 4.  Ethics Training
2-156-145   Ethics and sexual harassment education.
2-156-146   Lobbyist ethics education seminar.
2-156-148   Education program.
Part 5.  Sexual Harassment
2-156-149   Sexual harassment by officials.
Article III.  Financial Disclosure
2-156-150   Statements of financial interest.
2-156-160   Content of statements.
2-156-170   Form for statement of financial interests.
2-156-180   Filing of statements.
2-156-190   Failure to file statement by deadline.
2-156-200   Failure to file financial statements – Elected officials.
Article IV.  Lobbyist Registration
2-156-210   Persons required to register.
2-156-220   Persons or entities not required to register.
2-156-230   Information required of registrants.
2-156-240   Amendment of registration statements.
2-156-245   Failure to register.
2-156-250   Reports of lobbying activities.
2-156-260   Inactive lobbyists.
2-156-270   Failure to file reports.
2-156-280   Termination of lobbying.
2-156-290   Access to information.
2-156-300   Contingent fees.
2-156-305   Retaining and employing lobbyists who have failed to register.
2-156-308   Duty to report persons who have failed to register.
Article V.  Board of Ethics
2-156-310   Appointment of members.
2-156-320   Political activities of board members and certain employees.
2-156-330   Chair and vice chair.
2-156-340   Removal of members.
2-156-350   Meetings.
2-156-360   Records.
2-156-370   Compensation.
2-156-380   Powers and duties.
2-156-385   Probable cause finding.
2-156-390   Reserved.
2-156-392   Hearing on the merits – Fines.
2-156-395   Reserved.
2-156-396   Request for reconsideration and appeal.
2-156-400   Confidentiality.
2-156-401   Disclosure of confidential information.
2-156-402   Waivers.
2-156-405   Reserved.
2-156-408   Reserved.
2-156-420   Reserved.
Article VI.  Campaign Financing
2-156-425   Contributions on city property.
2-156-430   Reserved.
2-156-435   Anonymous and pseudonymous contributions.
2-156-440   Reserved.
2-156-445   Limitation of contributing to candidates and elected officials.
2-156-450   Reserved.
2-156-455   Cash contributions.
2-156-450   Reserved.
Article VII.  Penalties for Violation
2-156-465   Sanctions.
2-156-470   Reserved.
2-156-475   Reserved.
2-156-480   Reserved.
2-156-485   Other remedies.
2-156-495   Relationship to other laws.
2-156-500   Sanctions applicable to board of ethics.
2-156-505   Training and filing violations – Executive director's authority.
Article VIII.  Miscellaneous
2-156-510   Invalid actions.
2-156-520   Access to list of current contractors.
2-156-530   Annual public hearing on ethics.
ARTICLE I.  GENERAL (2-156-005 et seq.)
2-156-005  Code of conduct.
   (a)   The code of conduct set forth in this section shall be aspirational and shall guide the conduct of every official and employee of the city. All officials and employees of the city shall:
      (1)   remember that they are public servants who must place loyalty to the federal and Illinois constitutions, laws, and ethical principles above their private gain or interest.
      (2)   give a full day's work for a full day's pay.
      (3)   put forth honest effort in the performance of their duties.
      (4)   treat members of the public with respect and be responsive and forthcoming in meeting their requests for information.
      (5)   act impartially in the performance of their duties, so that no private organization or individual is given preferential treatment.
      (6)   refrain from making any unauthorized promises purporting to bind the city.
      (7)   never use any nonpublic information obtained through the performance of city work for private gain.
      (8)   engage in no business or financial transaction with any individual, organization or business that is inconsistent with the performance of their city duties.
      (9)   protect and conserve city property and resources, and use city property and resources only for authorized purposes or activities.
      (10)   disclose waste, fraud, abuse, and corruption to the appropriate authorities.
      (11)   adhere to all applicable laws and regulations that provide equal opportunity for all persons regardless of race, color, religion, gender, national origin, age, sexual orientation, or handicap.
      (12)   not engage in, encourage, or permit – by action or inaction – behavior constituting sexual harassment of another City Official or employee.
   (b)   At the time of employment or becoming a city official, every city official or employee shall sign, in a form prescribed by the board of ethics, a commitment to follow the city's code of conduct set forth in this section. The department of human resources shall administer such commitment and provide a copy of the commitment to each employee at the time of hiring. The board shall administer such commitment and provide a copy of the commitment to each city official at the time of the swearing in or appointment of the official.
   (c)   This section is not intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the city, its departments, agencies, or entities, its officers, employees, or agents, or any other person.
(Added Coun. J. 7-25-12, p. 31123, § 1; Amend Coun. J. 11-8-17, p. 58447, § 1)
2-156-010  Definitions.
   The following definitions shall apply for purposes of this chapter:
   (a)   “Administrative action” means any decision on, or any proposal, consideration, enactment or making of any rule, regulation, or any other official nonministerial action or non-action by any executive department, or by any official or employee of an executive department, or any matter which is within the official jurisdiction of the executive branch.
   (b)   “Agency” means the city council, any committee or other subdivision thereof, any city department or other administrative unit, commission, board, or other division of the government of the city.
   (c)   “Alderman” means any person holding the elected office of alderman of the city council.
   (c-1)   “Board of ethics” or “board” means the board of ethics established in this chapter.
   (c-2)   “Candidate for city office” means any person who seeks nomination for election, election to or retention in any elected office of the government of the city, whether or not such person is elected. A person seeks nomination for election, election or retention if he or she (1) takes the action necessary under the laws of the State of Illinois to attempt to qualify for nomination for election, election to or retention in public office, or (2) receives contributions or makes expenditures, or gives consent for any other person to receive contributions or make expenditures with a view to bringing about his or her nomination for election or election to or retention in such office. For purposes of this definition, the term “expenditure” has the meaning ascribed to that term in Article 9 of the Illinois Election Code, codified at 10 ILCS 5/9-1 et seq.
   (d)   “City” means the City of Chicago.
   (d-1)   “City council employee” shall mean an individual employed by an alderman or a city council committee, or bureau or other service agency of the city council, whether part-time or full-time, including an individual retained as an independent contractor by any of them.
   (e)   “City contractor” means any person (including his agents or employees acting within the scope of their employment) who is paid from the city treasury or pursuant to city ordinance, for services to any city agency, regardless of the nature of the relationship of such individual to the city for purposes other than this chapter. A “city contractor” shall not include officials and employees.
   (e-1)   “City property” means any building or portion thereof owned or exclusively leased by the city or any city agency. “City property” does not, however, include any portion of a building that is rented or leased from the city or any city agency by a private person or entity.
   (e-2)   “Clerical” means an employee who carries out tasks of a mechanical/secretarial/ administrative nature (for example, copying, filing, word-processing) with no discretion on issues of substance.
   (e-3)   “Compensated time” means any time worked by or credited to an employee that counts toward any minimum work time requirement imposed as a condition of employment with the city, but does not include any designated city holidays or any period when the employee is on an approved vacation or leave of absence.
   (f)   “Compensation” means money, thing of value or other pecuniary benefit received or to be received in return for, or as reimbursement for, services rendered or to be rendered.
   (f-1)   “Confidential information” means any information that is exempt from disclosure under the Illinois Freedom of Information Act, codified at 5 ILCS 140/1, et seq.
   (g)   “Contract management authority” means personal involvement in or direct supervisory responsibility for the formulation or execution of a city contract, including without limitation the preparation of specifications, evaluation of bids or proposals, negotiation of contract terms or supervision of performance.
   (g-1)   “Covered relative” means the spouse or domestic partner of any official, candidate for city office, or employee, or the immediate family, and relatives residing in the same residence with the official, candidate for city office, or employee.
   (h)   “Doing business” means any one or any combination of sales, purchases, leases or contracts to, from or with the city or any city agency in an amount in excess of $10,000.00 in any 12 consecutive months.
   (i)   [Reserved]
   (j)   “Employee” means an individual employed by the City of Chicago, whether part-time or full-time, but excludes elected officials and city contractors.
   (j-0)   "Executive director" means the executive director of the board of ethics established in this chapter.
   (j-1)   “Exempt position” means a position that is classified as exempt under the City's Hiring Plan, as amended from time to time, but excluding City Council employees.
   (k)   “Expenditure” means a payment, distribution, loan, advance, deposit, or gift of money or anything of value.
   (l)   “Financial interest” means an interest held by an official or employee that is valued or capable of valuation in monetary terms with a current value of more than $1,000.00, provided that such interest shall not include: (1) the authorized compensation paid to an official or employee for any office or employment; or (2) a time or demand deposit in a financial institution; or (3) an endowment or insurance policy or annuity contract purchased from an insurance company; or (4) any ownership through purchase at fair market value or inheritance of the shares of a mutual fund corporation, regardless of the value of or dividends on such shares, if such shares are registered on a securities exchange pursuant to the Securities Exchange Act of 1934, as amended; or (5) any ownership through purchase at fair market value or inheritance of not more than one-half of one percent of the outstanding common stock of the shares of a corporation, or any corporate subsidiary, parent or affiliate thereof, regardless of the dividends on such shares, if such shares are registered on a securities exchange pursuant to the Securities Exchange Act of 1934, as amended.
   (m)   “Gift” means any thing of value given without fair-market-value consideration.
   (m-1)   “Hearing officer” means an administrative law officer appointed by the department of administrative hearings, in consultation with the board of ethics, to the dedicated function of conducting hearings on the merits pursuant to this chapter.
   (m-2)   “Inspector general” means the city's inspector general.
   (n)   “Legislation” means any ordinance, resolution, amendment, nomination, report or any other matter pending or proposed in the city council or a committee or other subdivision thereof, including any other matter which may be the subject of council action.
   (o)   “Legislative action” means the introduction, sponsorship, consideration, debate, amendment, passage, defeat, approval, veto or other official action or non-action on any ordinance, resolution, motion, order, appointment, application or other matter pending or proposed in the city council or any committee or subcommittee thereof.
   (o)   (1)   “Lobby” or “lobbying” means the conduct described in subsection (p) of this Section 2-156-010.
   (p)   “Lobbyist” means any person who, on behalf of any person other than himself, or as any part of his duties as an employee of another, undertakes to influence any legislative or administrative action, including but not limited to:
      (1)   A bond inducement ordinance;
      (2)   A zoning matter;
      (3)   A concession agreement;
      (4)   The creation of a tax increment financing district;
      (5)   The establishment of a Class 6(b) Cook County property tax classification;
      (6)   The introduction, passage or other action to be taken on an ordinance, resolution, motion, order, appointment or other matter before the city council;
      (7)   The preparation of contract specifications;
      (8)   The solicitation, award or administration of a contract;
      (9)   The award or administration of a grant, loan, or other agreement involving the disbursement of public monies; or
      (10)   Any other determination made by an elected or appointed city official or employee of the city with respect to the procurement of goods, services or construction.
   Provided, however, that a person shall not be deemed to have undertaken to influence any legislative or administrative action solely by submitting an application for a city permit or license or by responding to a city request for proposals or qualifications.
   The term “lobbyist” shall include, but is not limited to, any attorney, accountant, or consultant engaged in the above-described activities; provided, however, that an attorney shall not be considered a lobbyist while representing clients in a formal adversarial hearing. A person who seeks to influence legislative or administrative action on behalf of a not-for-profit entity shall be deemed a lobbyist only if such person: (i) is paid or otherwise compensated for those efforts; or (ii) undertakes those efforts as a matter of professional engagement, regardless of pay or other compensation.
   (q)   “Official” means any person holding any elected office of the city or any appointed, non- employee member of any city agency.
   (r)   “Person” means any individual, entity, corporation, partnership, firm, association, union, trust, estate, as well as any parent or subsidiary of any of the foregoing, whether or not operated for profit.
   (s)   “Political activity” means:
      (1)   Serving as an officer of a political party, of a political club, or of an organization relating to a campaign for elected office (“organization”); as a member of a national, state or local committee of a political party, club or organization; as an officer or member of a committee of a political party, club or organization; or being a candidate for any of these positions;
      (2)   Organizing or reorganizing a political party, club or organization;
      (3)   Directly or indirectly soliciting, receiving, collecting, handling, disbursing, or accounting for assessments, contributions, or other funds for any political party, political fund, candidate for elected office, candidate for political party office, or any committee thereof or committee which contributes to any of the foregoing;
      (4)   Organizing, selling tickets to, promoting, or actively participating in a fundraising activity of a public officer holder, candidate in an election or political party, political club or an organization;
      (5)   Taking an active part in managing the political campaign of a candidate for public office in an election or a candidate for political party office;
      (6)   Becoming a candidate for, or campaigning for, an elective public office in an election;
      (7)   Soliciting votes in support of or in opposition to a candidate for public office in an election or a candidate for political party office;
      (8)   Acting as recorder, watcher, challenger or similar officer at the polls on behalf of a political party or a candidate in an election;
      (9)   Driving voters to the polls on behalf of a political party or candidate in an election;
      (10)   Endorsing or opposing a candidate for public office in an election or a candidate for political party office in a political advertisement, a broadcast, campaign literature, or similar material, or distributing such material;
      (11)   Serving as a delegate, alternate, or proxy to a political party convention;
      (12)   Addressing a convention, caucus, rally, or similar gathering in support of or in opposition to a candidate for public office or political party office;
      (13)   Initiating or circulating a nominating petition for elective office;
      (14)   Soliciting, collecting, or receiving a political contribution or a contribution for any political party, political fund, candidate for elected office, candidate for political party office, or any committee thereof or committee which contributes to any of the foregoing; or
      (15)   Paying or making a political contribution or a contribution for any political party, political fund, candidate for elected office, candidate for political party office, any committee thereof or committee which contributes to any of the foregoing.
   (t)   “Political contribution” means any gift, subscription, loan, advance, deposit of money, allotment of money, or anything of value given or transferred by one person to another, including in cash, by check, by draft, through a payroll deduction or allotment plan, by pledge or promise, whether or not enforceable, or otherwise, for purposes of influencing in any way the outcome of any election. For the purposes of this definition, a political contribution does not include:
      (1)   A loan made at a market rate by a lender in his or her ordinary course of business;
      (2)   The use of real or personal property and the cost of invitations, food, and beverages, voluntarily provided by an individual in rendering voluntary personal services on the individual's residential premises for candidate-related activities; provided the value of the service provided does not exceed an aggregate of $150.00 in a reporting period as defined in Article 9 of the Illinois Election Code;
      (3)   The sale of any food or beverage by a vendor for use in a candidate's campaign at a charge less than the normal comparable charge, if such charge for use in a candidate's campaign is at least equal to the cost of such food or beverage to the vendor.
   (t-1)   “Political committee” means a political committee as defined in Article 9 of the Illinois Election Code, codified at 10 ILCS 5/9-1 et seq.
   (u)   “Political fundraising committee” means any fund, organization, political action committee or other entity that, for purposes of influencing in any way the outcome of any election, receives or expends money or anything of value or transfers money or anything of value to any other fund, political party, candidate, organization, political action committee, or other entity.
   (v)   “Professional services” means services in any occupation requiring advanced or specialized education and training, including without limitation law, accounting, insurance, real estate, engineering, medicine, architecture, dentistry, banking, finance, public relations, education or consulting.
   (v-1)   “Prohibited political activity” means:
      (1)   Preparing for, organizing, or participating in any political meeting, political rally, political demonstration, or other political event.
      (2)   Soliciting contributions, including but not limited to purchasing, selling, distributing, or receiving payment for tickets for any political fund- raiser, political meeting, or other political event.
      (3)   Soliciting, planning the solicitation of, or preparing any document or report regarding anything of value intended as a campaign contribution.
      (4)   Planning, conducting, or participating in a public opinion poll in connection with a campaign for elective office or on behalf of a political organization for political purposes or for or against any referendum question.
      (5)   Surveying or gathering information from potential or actual voters in an election to determine probable vote outcome in connection with a campaign for elective office or on behalf of a political organization for political purposes or for or against any referendum question.
      (6)   Assisting at the polls on election day on behalf of any political organization or candidate for elective office or for or against any referendum Question.
      (7)   Soliciting votes on behalf of a candidate for elective office or a political organization or for or against any referendum question or helping in an effort to get voters to the polls.
      (8)   Initiating for circulation, preparing, circulating, reviewing, or filing any petition on behalf of a candidate for elective office or for or against any referendum question.
      (9)   Making contributions on behalf of any candidate for elective office in that capacity or in connection with a campaign for elective office.
      (10)   Preparing or reviewing responses to candidate questionnaires in connection with a campaign for elective office or on behalf of a political organization for political purposes.
      (11)   Distributing, preparing for distribution, or mailing campaign literature, campaign signs, or other campaign material on behalf of any candidate for elective office or for or against any referendum question.
      (12)   Campaigning for any elective office or for or against any referendum question.
      (13)   Managing or working on a campaign for elective office or for or against any referendum question.
      (14)   Serving as a delegate, alternate, or proxy to a political party convention.
      (15)   Participating in any recount or challenge to the outcome of any election.
   (w)   “Relative” means a person who is related to an official, candidate for city office, or employee as spouse or as any of the following, whether by blood or by adoption: parent, child, brother or sister, aunt or uncle, niece or nephew, grandparent, grandchild, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in- law, sister-in-law, stepfather or stepmother, stepson or stepdaughter, stepbrother or stepsister, half-brother or half-sister.
   (x)   “Seeking to do business” means (1) taking any action within the past six months to obtain a contract or business from the city when, if such action were successful, it would result in the person's doing business with the city; and (2) the contract or business sought has not been awarded to any person.
   (y)   “Domestic partner” means a “qualified domestic partner” as defined in Section 2-152-072 of this Code.
   (z)   “Sexual harassment” means any unwelcome sexual advances or requests for sexual favors or conduct of a sexual nature when (i) submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment or of any governmental decision; or (ii) submission to or rejection of such conduct by an individual is used as the basis for any employment or other governmental decision affecting the individual or the individual's client or employer; or (iii) such conduct has the purpose or effect of substantially interfering with an individual's work performance or creating an intimidating, hostile or offensive working environment.
(Prior code § 26.2-1; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 5-17-00, p. 32667, § 1; Amend Coun. J. 6-23-04, p. 26935, § 1; Amend Coun. J. 7-28-11, p. 4941, § 1; Amend Coun. J. 7-25-12, p. 31123, § 1; Amend Coun. J. 2-13-13, p. 46730, § 1; Amend Coun. J. 7-29-15, p. 3567, § 1; Amend Coun. J. 2-10-16, p. 19348, § 3; Amend Coun. J. 11-8-17, p. 58447, § 2; Amend Coun. J. 2-28-18, p. 68393, § 1; Amend Coun. J. 7-24-19, p. 2394, § 2)
2-156-015  Ethics pledge – When required.
   (a)   Persons required to file pledge. The following persons shall comply with the requirements of this section:
      (1)   Any person who serves as (i) a non- clerical employee of the Office of the Mayor, or (ii) a department head; and
      (2)   Any employee who holds an exempt position, as defined in Section 2-156-010, in a City department, board or agency on or after May 16, 2011, other than a person described in item (1) of this subsection (a); and
      (3)   Any person who is appointed by the Mayor to the board of any board, commission, authority or agency, on or after May 16, 2011.
   (b)   Contents of pledge. As a condition of employment or appointment, any person meeting the requirements of subsection (a) of this section shall comply with all applicable requirements set forth in Section 2-156-105, and shall sign, and upon signing shall be contractually committed to, the following pledge:
“As a condition, and in consideration, of my employment or appointment by the City of Chicago in a position invested with the public trust, I shall, upon leaving government employment or appointment, comply with the applicable requirements of Section 2-156-105 of the Chicago Municipal Code imposing restrictions upon lobbying by former government employees, which I understand are binding on me and are enforceable under law.
I acknowledge that Section 2-156-105 of the Chicago Municipal Code, which I have read before signing this pledge, imposes restrictions upon former government employees and appointees and sets forth the methods for enforcing them. I expressly accept the applicable provisions of Section 2-156-105 of the Chicago Municipal Code as part of this agreement and as binding on me. I understand that the terms of this pledge are in addition to any statutory or other legal restrictions applicable to me by virtue of government service.”
   (c)   Deadline for filing. Any person required to sign a pledge under this section shall file such pledge with the Board of Ethics within 14 days of commencing employment or appointment.
   (d)   Enforcement. The contractual, fiduciary and ethical commitments in the pledge required under this section shall be solely enforceable by the City of Chicago pursuant to this section by any legally available means, including judicial civil proceedings for declaratory, injunctive or monetary relief. Any former employee or appointee who is determined, after notice and hearing, by the board of ethics to have violated the pledge required under this section may be barred from lobbying any officer or employee of the relevant agency or agencies for up to 5 years in addition to the time period covered by the pledge. The corporation counsel or his or her designee is authorized: (1) upon receiving information regarding the possible breach of any commitment in a signed pledge, to request any appropriate City investigative authority to conduct such investigations as may be appropriate; and (2) upon determining that there is a reasonable basis to believe that a breach of a commitment has occurred or will occur or continue, if not enjoined, to commence a civil action against the former employee or appointee. In any such civil action, the corporation counsel or his or her designee is authorized to request any and all relief authorized by law, including but not limited to: (i) such temporary restraining orders and preliminary and permanent injunctions as may be appropriate to restrain future, recurring, or continuing conduct by the former employee or appointee in breach of the commitments in the pledge he or she signed; and (ii) disgorgement of all monies received in connection with any breach or attempted breach of the pledge signed by the former employee or appointee.
   (e)   Disclaimer. This section is not intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the City of Chicago, its departments, agencies, or entities, its officers, employees, or agents, or any other person.
(Added Coun. J. 7-28-11, p. 4941, § 2)
2-156-017  Ethics officers.
   (a)   Each department head and alderman shall designate an appropriate management-level employee who shall serve as the department's or aldermanic office's ethics officer. Department heads and aldermen shall provide the names and contact information of such ethics officers to the board no later than January 1. 2013, or within 30 days from swearing in as a city alderman. A department head or alderman shall designate a new ethics officer within 30 days after the current ethics officer leaves the department or aldermanic office, or otherwise ceases to serve as an ethics officer, and shall provide to the board the name and contact information of the new ethics officer.
   (b)   In addition to their regular job duties, ethics officers shall have the following responsibilities:
      (1)   collect financial statement forms, if on paper, from reporting employees and officials, review such forms for completeness, and submit such forms to the board;
      (2)   assist the board by forwarding notices to employees regarding timely completion of ethics filings and training, and upon request provide the board with such notices;
      (3)   direct ethics questions and issues to the board;
      (4)   assist the board in maintaining a current roster of employees and officials;
      (5)   provide answers to general ethics questions after consultation with the board;
      (6)   ensure compliance with ethics rules specifically applicable to their departments or aldermanic offices, and assist the board with respect to training responsibilities as identified in section 2-156-145 of this chapter;
      (7)   emphasize the role of ethics within their departments or aldermanic offices through regular email updates and office posters, and leading periodic discussions on ethics during staff meetings;
      (8)   assist the board to identify employees or officials who can be outstanding ethics models for city employees and officials; and
      (9)   generally serve as liaisons between their departments or aldermanic offices and the board.
   (c)   The board shall provide annual in-person training to ethics officers, and shall keep ethics officers informed of the board's latest ethics rulings. The board may also provide additional training and information to ethics officers as the board may deem appropriate.
(Added Coun. J. 7-25-12, p. 31123, § 1; Amend Coun. J. 7-29-15, p. 3567, § 1)
ARTICLE II.  SUBSTANTIVE CODE OF CONDUCT PROVISIONS (2-156-018 et seq.)
Part 1.  Duty to Report and Whistleblower Protection (2-156-018 et seq.)
2-156-018  Duty to report corrupt or unlawful activity.
   (a)   Every city employee or official shall report, directly and without undue delay, to the inspector general any and all information concerning conduct which such employee or official knows or should reasonably know to involve corrupt or other unlawful activity (i) by another city employee or official which concerns such employee's or official's employment or office; or (ii) by any person dealing with the city which concerns the person's dealings with the city. Any employee or official who knowingly fails to report a corrupt or unlawful activity as required in this section shall be subject to employment sanctions, including discharge, in accordance with procedures under which the employee may otherwise be disciplined.
   (b)   Every city contractor shall report, directly and without undue delay, to the city's inspector general any and all information concerning conduct by any person which such contractor knows to involve corrupt activity. A city contractor's knowing failure to report corrupt activity as required in this subsection (b) shall constitute an event of default under the contract. For purposes of this subsection (b), “corrupt activity” shall mean any conduct set forth in subparagraph (a)(1), (2) or (3) of Section 1-23-020 of this Code. The standard for knowledge applied to the terms “knows” and “knowing” in this subsection (b) shall be the same standard applied to the terms “knowing” and “knowingly” in Section 1-22-010 of this Code.
   (c)   For purposes of this section, a report made to the inspector general's toll-free hotline shall be considered to be a report under this section.
(Added Coun. J. 7-25-12, p. 31123, § 1; Amend Coun. J. 2-5-14, p. 74075, § 1; Amend Coun. J. 2-10-16, p. 19348, §§ 3, 5)
2-156-019  Whistleblower protection.
   (a)   For the purposes of this section:
      (1)   “Public body” means: (i) any office or department of the city; (ii) the state or federal government; (iii) any local law enforcement agency or prosecutorial office; (iv) any federal or state judiciary, grand or petit jury, or law enforcement agency; and (v) any official, employee, department, agency, or other division of any of the foregoing.
      (2)   “Retaliatory action” means: (i) the reprimand, discharge, suspension, demotion, or denial of promotion or transfer of any employee that is taken in retaliation for an employee's involvement in protected activity as set forth in subsection (b) of this section; or (ii) the denial or revocation of any city permit, license, certification, loan, grant, tax credit or other financial subsidy, the denial of any city service, or the denial of employment with the city for which a person is qualified, that is made in retaliation for that person having engaged in a protected activity as set forth in subsection (b) of this section.
   (b)   No person shall take any retaliatory action against an employee or any other person because the employee or the person does any of the following:
      (1)   Discloses or threatens to disclose to a supervisor or to a public body an activity, policy, or practice of any official, employee, or city contractor that the employee or any other person reasonably believes evidences: (i) an unlawful use of city funds or city funding for actions performed by or on behalf of the city, unlawful use of official authority, or other unlawful official conduct that poses a substantial and specific danger to public health or safety by any official, employee or city contractor; or (ii) any other violation of a law, rule, or regulation by any official, employee, or city contractor that relates to their work performed for, or on behalf of, the city; or
      (2)   Provides information to or testifies before any public body conducting an investigation, hearing, or inquiry into any official activity, policy, or practice described in subsection (b)(1).
   (c)   if any retaliatory action, as defined in subsection (a)(2)(i), is taken against an employee in violation of this section, the employee shall be entitled to the following relief, if applicable:
      (1)   reinstatement of the employee to either the same position held before the retaliatory action or to an equivalent position;
      (2)   two times the amount of back pay; and
      (3)   reinstatement of full fringe benefits and seniority rights.
   (d)   If any retaliatory action, as defined in subsection (a)(2)(ii), is taken against any person in violation of this section, the person shall be entitled to the following relief, if applicable:
      (1)   Reconsideration of a city permit, license, certification, loan, grant, tax credit, other financial subsidy, or city service denied or revoked as a result of the violation, to the extent such reconsideration is practically possible and funds are available.
      (2)   Reconsideration of a job application rejected as a result of the violation, to the extent such reconsideration is practically possible and such job position is not yet filled.
      (3)   Actual damages proved to be directly and specifically caused by, and that would not have occurred but for, the retaliatory action, but in no case shall such actual damages include claimed lost profits.
   (e)   (1)   It shall be a prerequisite to the bringing of an action against the city for relief under paragraph (d) of this section that the person seeking relief first provide written notice to the head of the city department or agency involved in an alleged retaliatory action and to the corporation counsel within 30 days of the person's awareness of facts giving rise to the claim of retaliatory action. The purpose of this notice requirement is to allow such department or agency a timely opportunity to recognize, correct and/or minimize any harm resulting from any retaliatory action. The notice shall specify in detail the facts and circumstances that constitute the alleged retaliatory action. Upon receiving this notice, the head of such department or agency shall investigate the allegations and take all necessary and appropriate actions to remedy any retaliatory action.
      (2)   Any action for relief under paragraph (d) of this section may only be brought against the City of Chicago, and must be brought within six months of the alleged retaliatory action for which relief is sought.
   (f)   The remedies set forth in paragraphs (c) and (d) of this section shall be the sole and exclusive remedies for any violations of this section.
(Added Coun. J. 7-25-12, p. 31123, § 1; Amend Coun. J. 10-3-12, p. 35125, § 1)
2-156-020  Fiduciary duty.
   Officials and employees shall at all times in the performance of their public duties owe a fiduciary duty to the city.
(Prior code § 26.2-2; Added Coun. J. 5-16-90, p. 16204)
Part 2.  Conflicts of Interest and Improper Influence (2-156-030 et seq.)
2-156-030  Improper influence.
   (a)   No official or employee shall make, participate in making or in any way attempt to use his position to influence any city governmental decision or action in which he knows or has reason to know that he has any financial interest distinguishable from its effect on the public generally, or from which he has derived any income or compensation during the preceding twelve months or from which he reasonably expects to derive any income or compensation in the following twelve months.
   (b)   No elected official, or any person acting at the direction of such official, shall contact either orally or in writing any other city official or employee with respect to any matter involving any person with whom the elected official has any business relationship that creates a financial interest on the part of the official, or the domestic partner or spouse of the official, or from whom or which he has derived any income or compensation during the preceding twelve months or from whom or which he reasonably expects to derive any income or compensation in the following twelve months. In addition, no elected official may preside over or participate in any discussion in any City Council Committee hearing, or participate in any discussion in any City Council meeting or vote on any matter involving the person with whom the elected official has any business relationship that creates a financial interest on the part of the official, or the domestic partner or spouse of the official, or from whom or which he has derived any income or compensation during the preceding twelve months or from whom or which he reasonably expects to derive any income or compensation in the following twelve months.
(Prior code § 26.2-3; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 12-2-98, p. 86542; Amend Coun. J. 7-25-12, p. 31123, § 1; Amend Coun. J. 4-10-19, p. 98807, § 1)
2-156-040  Reserved.
Editor's note – Coun. J. 7-25-12, p. 31123, § 5, repealed § 2-156-040, which pertained to offering, receiving and soliciting gifts or favors.
2-156-050  Reserved.
Editor's note – Coun. J. 7-25-12, p. 31123, § 5, repealed § 2-156-050, which pertained to solicitation or receipt of money for advice or assistance.
2-156-060  Unauthorized use of real or personal city property.
   No official or employee shall engage in or permit the unauthorized use of any real or personal property owned or leased by the city for city business.
(Prior code § 26.2-6; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 7-29-15, p. 3567, § 1)
2-156-070  Use or disclosure of confidential information.
   (a)   Except as otherwise provided in subsection (b) or (c) of this section, no current or former official or employee, including any current or former official or employee of the board or the inspector general, shall use or disclose, other than in the performance of his official duties and responsibilities, or as may be required by law, confidential information or any non-public information, including the identity of the subject of an investigation, gained in the course of an investigation or by reason of his position or employment.
   (b)   If any person requests the opinion of the board regarding past or ongoing conduct, and if the board determines, pursuant to its rules, that the conduct involves a minor violation of this chapter, the board may issue such person a letter of warning or admonition for the first such violation. However, if the board determines, pursuant to its rules, that the conduct involves a violation of this chapter which is not a minor violation or that the conduct involves a subsequent violation of the same conduct for which the person has been issued a letter of warning or admonition, the board shall advise such person to stop the conduct and inform the person of this subsection's timeline for self-reporting. Such person may, if the person wishes, self-report the violation to the inspector general within 14 days. If the board finds that the person did not self- report the violation within 14 days, the board shall provide the person's name, the violation reported, and all related information the board deems relevant, to the inspector general. Except for purposes of investigations for subsequent violations of the same conduct, a letter of warning or admonition issued to a subject pursuant to this section shall be kept confidential. This subsection applies to conduct that occurred or is occurring on or after July 1, 2013.
   (c)   Any person may use an advisory opinion issued by the board regarding such person's future conduct as evidence supporting the person's position or as otherwise appropriate in any investigation or disciplinary proceeding. Once the person uses the board's opinion in accordance with this subsection, the board, if requested in writing citing this subsection by the person or one of the entities referred to in this subsection, shall disclose all confidential or non-public information related to the advisory opinion that does not compromise a third party's confidentiality to the inspector general or any city department or agency conducting the investigation or disciplinary proceeding.
(Prior code § 26.2-7; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 2-13-13, p. 46730, § 1; Amend Coun. J. 7-29-15, p. 3567, § 1; Amend Coun. J. 2-10-16, p. 19348, § 3)
2-156-080  Conflicts of interest; appearance of impropriety.
   (a)   No official or employee shall make or participate in the making of any governmental decision with respect to any matter in which he has any financial interest distinguishable from that of the general public, or from which he has derived any income or compensation during the preceding twelve months or from which he reasonably expects to derive any income or compensation in the following twelve months.
   (b)   (1)   With regard to any matter pending before the City Council or any City Council Committee, any member of the City Council who has any financial interest that is either (1) distinguishable from that of the general public or all aldermen, or (2) from which the member has derived any income or compensation during the preceding twelve months or from which the member reasonably expects to derive any income or compensation in the following twelve months shall publicly disclose in detail the nature and extent of such interest, including when such interest commenced, on the records of proceedings of the City Council and City Council Committee, and shall also notify, with the same detail, the Board of Ethics of such interest within 96 hours of delivery by the Clerk to the member, of the introduction of any ordinance, resolution, order or other matter in the City Council, or as soon thereafter as the member is or should be aware of such potential conflict of interest. If a disclosing member believes that disclosure of any required detail is prohibited by applicable privacy law or a confidentiality requirement, that member shall include a statement of the pertinent basis for non-disclosure, and otherwise disclose fully. The Board of Ethics shall review any disclosure made under this subsection and shall determine whether the member has provided sufficient detail regarding the conflict of interest, and may request more detail if it deems that is necessary. The Board of Ethics shall give the member one opportunity to correct the defect in the disclosure within seven days from the date of such request. The Board of Ethics shall post such disclosures, including any additional detail submitted by the member, on the Board of Ethics website, in a searchable format, immediately upon receipt. The member shall abstain from participating in any discussion concerning and voting on the matter but shall be counted present for purposes of a quorum. The obligation to report a potential conflict of interest under this subsection arises as soon as the member of the City Council is or should be aware of such potential conflict.
      (2)   To avoid even an appearance of impropriety, any member of the City Council who has any business relationship with a person or entity with a matter pending before the City Council or any City Council Committee: (i) that creates a financial interest on the part of such member, or the domestic partner or spouse of such member, or (ii) from whom or which the member has derived any income or compensation during the preceding twelve months or from whom or which the member reasonably expects to derive any income or compensation in the following twelve months, shall publicly disclose in detail the nature of such business relationship or income or compensation, including when such relationship commenced, on the records of proceedings of the City Council and the City Council Committee, and shall also notify, with the same detail, the Board of Ethics of such relationship within 96 hours of delivery by the Clerk to the member, of the introduction of any ordinance, resolution, order or other matter in the City Council, or as soon thereafter as the member is or should be aware of such potential conflict of interest. If a disclosing member believes that disclosure of any required detail is prohibited by applicable privacy law or a confidentiality requirement, that member shall include a statement of the pertinent basis for non-disclosure, and otherwise disclose fully. The Board of Ethics shall review any disclosure made under this subsection and shall determine whether the member has provided sufficient detail regarding the business relationship, and may request more detail if it deems that is necessary. The Board of Ethics shall give the member one opportunity to correct the defect in the disclosure within seven days from the date of such request. The Board of Ethics shall post such disclosures, including any additional detail submitted by the member, on the Board of Ethics website, in a searchable format, immediately upon receipt. The member shall abstain from participating in any discussion concerning and voting on the matter but shall be counted present for purposes of a quorum. The obligation to report a potential conflict of interest under this subsection arises as soon as the member of the City Council is or should be aware of such potential conflict. For purposes of this subsection (2) only: “matter pending before the City Council or any City Council Committee” shall refer to City Council action involving the award of loan funds, grant funds or bond proceeds, bond inducement ordinances, leases, land sales, zoning matters, the creation of tax increment financing districts, concession agreements or the establishment of a Class 6(b) Cook County property tax classification.
      (3)   Any Chairman of a City Council Committee who makes, pursuant to subsection (b)(1) or (b)(2) of this section, more than three conflict of interest disclosures within a 12-month period pertaining to distinct matters before or reported by that Committee, shall eliminate the conflict of interest or terminate the business relationship that caused such member to make such disclosures, or resign from serving as the Chairman of the Committee.
      (4)   Any member who fails to provide additional details regarding a disclosed conflict of interest or business relationship if requested by the Board of Ethics, or who otherwise violates this subsection, in addition to any other applicable penalty, shall be subject to a fine of not less than $500.00 and not more than $2,000.00 for each offense. Each day that a violation continues shall constitute a separate and distinct offense to which a separate fine shall apply.
   (c)   Any official or employee who has a financial interest in any matter pending before any city agency shall disclose the nature of such interest to the board of ethics and, if the matter is pending in his own agency, to the head of the agency, except as provided by subsection (b). The obligation to report under this subsection arises as soon as the official or employee is or should be aware of the pendency of the matter. This subsection does not apply to applications for health, disability or workers’ compensation benefits.
(Prior code § 26.2-8; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 7-30-97, p. 50892; Amend Coun. J. 12-10-97, p. 58942; Amend Coun. J. 4-29-98, p. 66709; Amend Coun. J. 12-2-98, p. 86542; Amend Coun. J. 6-23-04, p. 26935, § 4; Amend Coun. J. 7-25-12, p. 31123, § 1; Amend Coun. J. 11-26-13, p. 67481, Art. II, § 5; Amend Coun. J. 4-10-19, p. 98807, § 1)
2-156-090  Representation of other persons.
   (a)   No elected official or employee may represent, or derive any income or compensation from the representation of any person other than the city in any formal or informal proceeding or transaction before any city agency in which the agency's action or non-action is of a nonministerial nature; provided that nothing in this subsection shall preclude any employee from performing the duties of his employment, or any elected official from appearing without compensation before any city agency on behalf of his constituents in the course of his duties as an elected official.
   (b)   No elected official or employee may represent, or derive any income, compensation or other tangible benefit from the representation of, any person in any judicial, quasi-judicial or other proceeding before any administrative agency or court: (i) in which the City is an adverse party; or (ii) that may result in an adverse effect on City revenue, City finances, or the health, safety, welfare or relative tax burden of any City residents.
   (c)   No appointed official may represent any person in the circumstances described in subsection (a) or (b) unless the matter is wholly unrelated to the official’s city duties and responsibilities.
   (d)   No official or employee may derive any income, compensation or other tangible benefit from providing opinion evidence as an expert against the interests of the City in any judicial or quasi-judicial proceeding before any administrative agency or court.
(Prior code § 26.2-9; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 7-25-12, p. 31123, § 1; Amend Coun. J. 7-24-19, p. 2394, § 2)
2-156-100  Post-employment restrictions on assistance and representation.
   (a)   No former official or employee shall assist or represent any person other than the city in any judicial or administrative proceeding involving the city or any of its agencies, if the official or employee was counsel of record or participated personally and substantially in the proceeding during his term of office or employment.
   (b)   No former official or employee shall, for a period of one year after the termination of the official's or employee's term of office or employment, assist or represent any person in any business transaction involving the city or any of its agencies, if the official or employee participated personally and substantially in the subject matter of the transaction during his term of office or employment; provided, that if the official or employee exercised contract management authority with respect to a contract this prohibition shall be permanent as to that contract.
   (c)   Nothing in this section shall be construed to restrict a former official's or employee's activities on behalf of, and while employed by, another government agency.
(Prior code § 26.2-10; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 7-28-11, p. 4941, § 4; Amend Coun. J. 7-25-12, p. 31123, § 1)
2-156-105  Post-employment restrictions on lobbying.
   (a)   Any person who serves as (i) a non-clerical employee of the Office of the Mayor, or (ii) a department head, shall be prohibited from lobbying the City of Chicago or any city department, board or other city agency for a period of two years after leaving that position.
   (a-1)   Starting on January 1, 2014, an alderman shall be prohibited from lobbying the City of Chicago or any city department, board or other city agency for a period of one year after leaving that position.
   (b)   Any employee who holds an exempt position in a City department, board or other city agency on or after May 16, 2011, other than a person described in subsection (a) of this section, shall be prohibited from lobbying the department, board or agency in which he or she was employed for a period of two years after that employment ends.
   (c)   Any person who is appointed by the Mayor to the board of any board, commission, authority or agency, on or after May 16, 2011, shall be prohibited from lobbying that board, commission, authority or agency for a period of two years after the date on which his or her service on the board ends.
   (d)   The prohibitions on lobbying set forth in this section shall not apply to any person who (i) occupied the position before May 16, 2011, and (ii) resigned from that position before November 16, 2011. Nothing in this section shall be construed to prohibit a person from lobbying on behalf of, and while employed by, another government agency.
(Added Coun. J. 7-28-11, p. 4941, § 5; Amend Coun. J. 2-13-13, p. 46730, § 1)
2-156-110  Interest in city business.
   (a)   Except with respect to the participation of Eligible Persons in Eligible Programs, no elected official or employee shall have a financial interest in his own name or in the name of any other person in any contract, work or business of the city, or in the sale of any article, whenever the expense, price or consideration of the contract, work, business or sale is paid with funds belonging to or administered by the city, or is authorized by ordinance; provided, however, for purposes of this subsection, any of the following shall not constitute a financial interest in any contract, work or business of the city.
      (i)   compensation for property taken pursuant to the city's eminent domain power; and
      (ii)   any interest of a relative which interest is related to or derived from the relative's independent occupation, business or profession.
   (b)   Notwithstanding anything to the contrary in this section, no city official or employee who has contract management authority over any contract, work or business of the city shall have a financial interest in any entity which is a contractor, subcontractor, or otherwise a party to that contract, work or business.
   (c)   Unless sold pursuant to a process of competitive bidding following public notice, no elected official or employee shall have a financial interest in the purchase of any property that (i) belongs to the city, or (ii) is sold for taxes or assessments, or (iii) is sold by virtue of legal process at the suit of the city.
   (d)   Except with respect to the participation of Eligible Persons in Eligible Programs, no appointed official shall engage in a transaction described in this section unless the matter is wholly unrelated to the official's city duties and responsibilities.
   (e)   As used in this section, the terms “Eligible Persons” and “Eligible Programs” have the meanings provided in Section 2-44-110 and Section 2-45-130 and shall be determined, as applicable, by the Department of Housing or Department of Planning and Development.
(Prior code § 26.2-11; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 4-26-06, p. 75201, § 11; Amend Coun. J. 9-10-08, p. 36550, § 2; Amend Coun. J. 11-19-08, p. 47220, Art. VIII, § 1; Amend Coun. J. 11-17-10, p. 106597, Art. IX, § 2; Amend Coun. J. 11-8-12, p. 38867, § 5; Amend Coun. J. 11-26-13, p. 67481, Art. I, § 8; Amend Coun. J. 7-29-15, p. 3567, § 1; Amend Coun. J. 11-14-18, p. 90308, Art. I, § 29)
2-156-111  Prohibited conduct.
   (a)   No elected official or employee or the spouse or domestic partner of such official or employee, or any entity in which such official or employee or his or her spouse or domestic partner has a financial interest, should apply for, solicit, accept or receive a loan of any amount from any lobbyist or person who is either doing business or seeking to do business with the city; provided, however, that nothing in this section prohibits application for, solicitation for, acceptance of or receipt of a loan from a financial lending institution, if the loan is negotiated at arm's length and is made at a market rate in the ordinary course of the lender's business. This subsection shall not apply to an entity in which the only financial interest of the official or employee or his or her spouse or domestic partner is related to the spouse's or domestic partner's independent occupation, profession or employment.
   (b)   No elected official, or the head of any city department or agency, shall retain or hire as a city employee or city contractor any person with whom any elected city official has any business relationship that creates a financial interest on the part of the official, or city department or agency head, or the domestic partner or spouse of the official, or city department or agency head.
   (c)   No city employee or official shall knowingly negotiate the possibility of future employment with any person, except with a government agency, that has a matter currently pending before such employee or official.
   (d)   (1)   No city employee or official shall make or participate in the making of any governmental decision for a period of two years from the date of employment or becoming a city official, in a matter that benefits his or her immediate former employer or immediate former client who the employee or official represented or on whose behalf he or she acted as a consultant or lobbyist, prior to commencing his or her city employment or prior to becoming a city official, unless such employee or official has completely severed any ties with that former employer or client that would confer, or have the potential to confer, a monetary benefit on the employee or official. For purposes of this subsection, publicly traded securities or income therefrom, and vested benefits in a retirement plan, shall not be considered a monetary benefit.
      (2)   No city employee or official shall personally participate in any capacity in a matter on behalf of the City if the official or employee participated personally and substantially in that matter for his or her immediate former business or immediate former employer or immediate former client who the employee or official represented or on whose behalf he or she acted as a consultant or lobbyist, prior to commencing his or her city employment or prior to becoming a city official.
(Added Coun. J. 12-10-97, p. 58942; Amend Coun. J. 4-29-98, p. 66709; Amend Coun. J. 6-23-04, p. 26935, § 5; Amend Coun. J. 7-28-11, p. 4941, § 6; Amend Coun. J. 7-25-12, p. 31123, § 1; Amend Coun. J. 7-29-15, p. 3567, § 1)
2-156-115  Time records for aldermanic staff.
   Each alderman shall maintain a daily record of the attendance of his or her personal employees. The record shall be certified as correct by the alderman or by any employee designated by the alderman. Records required under this section shall be available for inspection in the offices of the respective alderman in accordance with the Illinois Freedom of Information Act, as amended.
(Added Coun. J. 7-30-97, p. 50892)
2-156-120  Contract inducements.
   No payment, gratuity or offer of employment shall be made in connection with any city contract, by or on behalf of a subcontractor to the prime contractor or higher-tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order. This prohibition shall be set forth in every city contract and solicitation therefor.
(Prior code § 26.2-12; Added Coun. J. 5-16-90, p. 16204)
2-156-130  Employment of relatives or domestic partners.
   (a)   No official or employee shall employ or advocate for employment, in any city agency in which said official or employee serves or over which he exercises authority, supervision, or control, any person (i) who is a relative or domestic partner of said official or employee, or (ii) in exchange for or in consideration of the employment of any of said official's or employee's relatives or his domestic partner by any other official or employee; provided that the prohibition in (i) applies to city council committee staff and independent contractors who are paid from funds appropriated to the Alderman for contractual services, provided that those individuals who are relatives and are currently retained as contractors shall be allowed to continue to renew their service contract on an ongoing and annual basis; but not to personal staff of an alderman.
   (b)   No official or employee shall exercise contract management authority where any relative or the domestic partner of the official or employee is employed by or has contracts with persons doing city work over which the city official or employee has or exercises contract management authority.
   (c)   No official or employee shall use or permit the use of his position to assist any relative, or his domestic partner, in securing employment or contracts with persons over whom the employee or official exercises contract management authority. The employment of or contracting with a relative or domestic partner of such a city official or employee by such a person within six months prior to, during the term of, or six months subsequent to the period of a city contract shall be evidence that said employment or contract was obtained in violation of this chapter.
(Prior code § 26.2-13; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 6-23-04, p. 26935, § 6; Amend Coun. J. 2-10-10, p. 84553, § 1)
2-156-135  Prohibited political activities.
   (a)   No employee shall intentionally perform any prohibited political activity during any compensated time.
   (b)   No official or employee shall intentionally use any city property or resources of the city in connection with any prohibited political activity; provided, however, any official or employee may reserve and rent a city-owned facility at a fair market value before any such activity or event connected therewith.
   (c)   No official or employee shall intentionally require at any time any other official or employee to perform any prohibited political activity: (i) as part of the other official's or employee's duties; (ii) as a condition of employment; or (iii) during any compensated time off.
   (d)   No official or employee shall be required at anytime to participate in any prohibited political activity in consideration of additional compensation or any other benefit, including a salary adjustment, bonus, compensatory time off, or continued employment.
   (e)   No official or employee shall be awarded additional compensation or any benefit for such official's or employee's participation in any prohibited political activity.
   (f)   Nothing in this section shall be construed to prohibit activities that an official or employee undertakes as part of such official's or employee's official duties or such activities that the official or employee may undertake on a voluntary basis, and which are not otherwise prohibited by this chapter.
   (g)   No person either: (i) in a position that is subject to recognized merit principles of public employment; or (ii) in a position the salary for which is paid in whole or in part by federal funds and that is subject to the Federal Standards for a Merit System of Personnel Administration applicable to grant-in-aid programs, shall be denied or deprived of city employment solely because such person is a member or an officer of a political committee, a political party, a political organization or club.
(Added Coun. J. 7-25-12, p. 31123, § 1)
2-156-140  Solicitation or acceptance of political contributions and membership on political fundraising committees.
   (a)   No official or employee shall compel, coerce or intimidate any city official or employee to make, refrain from making or solicit any political contribution. No official or employee shall knowingly solicit any political contribution from any other employee or official over whom he or she has supervisory authority. Nothing in this section shall be construed to prevent any official or employee from voluntarily making or soliciting an otherwise permissible contribution or from receiving an otherwise permissible voluntary contribution, except as set forth in this section or in Sections 2-156-445, 2-92-410 and 2-156-320, as amended, of the Municipal Code.
   (b)   No city employee or non-elected official shall knowingly solicit or accept any political contribution from a person doing business or seeking to do business with the city. Notwithstanding the foregoing, a city employee or non-elected official who is a candidate for public office may solicit or accept political contributions on behalf of his or her own candidacy from a person doing business or seeking to do business with the city, subject to the same restrictions as are applicable to elected city officials.
   (c)   No person with contract management authority shall serve on any political fundraising committee.
(Prior code § 26.2-14; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 7-25-12, p. 31123, § 1; Amend Coun. J. 7-29-15, p. 3567, § 1)
Part 3.  Gifts and Other Favors (2-156-142 et seq.)
2-156-142  Offering, receiving and soliciting of gifts or favors.
   (a)   (1)   Except as otherwise provided in this chapter, no city official, candidate for city office, or employee, and, subject to subsection (g) no covered relative, shall:
         (i)   solicit any gift for himself or any covered relative;
         (ii)   accept any anonymous gift; or
         (iii)   accept any gift of cash, gift card or cash equivalent.
      (2)   Except as otherwise provided in this chapter, no city official, candidate for city office, or employee, and, subject to subsection (g) no covered relative, shall knowingly accept any gift, unless the total value of all gifts given to the official, candidate for city office, employee or covered relative by a single source amounts to no more than $50.00 in a calendar year.
   (b)   No city official or employee shall accept any gift or money for participating in speaking engagements, lectures, debates or organized discussion forums in the course of the official's or employee's city employment.
   (c)   No person shall offer, with intent to violate, or make a gift that violates, this section.
   (d)   The restriction in subsection (a) shall not apply to the following:
      (1)   Any opportunity, benefit, loan, or service that is available to members of the public on the same terms.
      (2)   Anything for which the city official, candidate for city office, or employee pays the fair market value.
      (3)   Any lawful campaign contribution, provided that such campaign contribution is properly reported to the extent required by law; or activities associated with any fund-raising event in support of a political organization or candidate.
      (4)   Any gift from a relative.
      (5)   Any gift from an official superior as the term “official superior” is defined in Section 2-156-143 of this chapter.
      (6)   Any gift from a personal friend, unless the official, candidate for city office, or employee has reason to believe that, under the circumstances, the gift was given because of the official position, candidacy or employment of the official, candidate for city office, or employee.
      (7)   Any bequest, inheritance, or other transfer at death.
      (8)   Any gift that is given to, or is accepted on behalf of the city, provided that any person receiving the gift on the city's behalf shall immediately report to the board and to the comptroller, who shall add such gift to an inventory of the city's property.
      (9)   Any award for public service, provided that such award is not cash, a gift card, or a cash equivalent.
      (10)   Any material or travel expense for meetings related to a public or governmental educational purpose, provided that any such expense has been approved in advance by the board, and further provided that such expense is reported to the board within 10 days of completion thereof.
      (11)   Any food, refreshment, lodging, transportation, or other benefit resulting from the outside business, employment or community activities of the official, candidate for city office, or employee, if such benefits have not been offered or enhanced because of the official position, candidacy or employment of the officer, candidate for city office, or employee, and are customarily provided to others in similar circumstances.
      (12)   Reasonable hosting, including travel and expenses, entertainment, meals or refreshments furnished in connection with meetings, appearances or public events or ceremonies related to official city business, if furnished by the sponsor of such meeting or public event or ceremony, and further provided that such travel and expenses, entertainment, meals or refreshments have been approved in advance by the board and are reported to the board within 10 days of acceptance thereof.
   (e)   No person shall give or offer to give to any official, candidate for city office, employee or city contractor, or the covered relative of such official, candidate, or employee, and none of them shall accept, anything of value, including, but not limited to, a gift, favor or promise of future employment, based upon any mutual understanding, either explicit or implicit, that the votes, official actions, decisions or judgments of any official, candidate for city office or city contractor, concerning the business of the city would be influenced thereby. It shall be presumed that a non-monetary gift having a value of no more than $50.00 does not involve such an understanding.
   (f)   No official or employee, or the covered relative of such official or employee, shall solicit or accept any money or other thing of value including, but not limited to, gifts, favors, services or promises of future employment, in return for advice or assistance on matters concerning the operation or business of the city; provided, however, that nothing in this section shall prevent an official or employee, or the covered relative of such official or employee from accepting compensation for services wholly unrelated to the official's or employee's city duties and responsibilities and rendered as part of his or her non-city employment, occupation or profession.
   (g)   The prohibitions of this section shall not apply to any food, refreshment, lodging, transportation, or other gift or benefit resulting from the outside business, employment or community activities of a covered relative, if such benefit has not been offered or enhanced because of the official position, candidacy, or employment of the officer, candidate for city office, or employee, and is customarily provided to others in similar circumstances.
   (h)   In addition to the prohibition on soliciting on behalf of a covered relative in subsection (a) above, no city official or employee shall solicit any gift on behalf of a third party, if: (i) that official or employee knows that the prospective donor is seeking administrative or legislative action from the City, and (ii) the official or employee is in a position to directly affect the outcome of that action.
(Added Coun. J. 7-25-12, p. 31123, § 1; Amend Coun. J. 2-13-13, p. 46730, § 1; Amend Coun. J. 7-29-15, p. 3567, § 1)
2-156-143  Employee-to-employee gifts.
   (a)   For purposes of this section, the following definitions shall apply:
   “Official superior” means any employee, including but not limited to an immediate supervisor, whose official responsibilities include directing or evaluating the performance of other employees' official duties or those of any other supervisor of the employee. For purposes of this section, the term “official superior” shall also include the Mayor. Additionally, for purposes of this section, an employee is considered to be the subordinate of any of his official superiors.
   “Solicit” means to request contributions by personal communication or by general announcement.
   “Voluntary contribution” means a contribution given freely, without pressure or coercion. A contribution is not voluntary unless it is made in an amount determined by the contributing employee, except that where an amount for a gift is included in the cost for a luncheon, reception or similar event, an employee who freely chooses to pay a proportionate share of the total cost in order to attend such event shall be deemed to have made a voluntary contribution.
   (b)   Except as provided in this section, an employee shall not (i) give a gift to or make a donation towards a gift for an official superior; or (ii) solicit a contribution from another employee for a gift to either his own or the other employee's official superior.
   (c)   Except as provided in this section, an employee shall not accept a gift from an employee receiving less pay than himself unless: (i) the two employees are not in a subordinate-official superior relationship; and (ii) there is a personal relationship between the two employees that would justify the gift.
   (d)   The restriction in subsections (b) and (c) shall not apply to the following:
      (1)   On an occasional basis, including any occasion on which gifts are traditionally given or exchanged such as birthdays or holidays, the following may be given to an official superior or accepted from a subordinate or other employee receiving less pay:
         (i)   Items, other than cash but including gift cards, with an aggregate market value of $10.00 or less per occasion;
         (ii)   Items such as food and refreshments to be shared in the office among several employees;
         (iii)   Personal hospitality provided at a residence which is of a type and value customarily provided by the employee to personal friends; or
         (iv)   Items given in connection with the receipt of personal hospitality if of a type and value customarily given on such occasions.
      (2)   A gift appropriate to the occasion may be given to an official superior or accepted from a subordinate or other employee receiving less pay:
         (i)   In recognition of infrequently occurring occasions of personal significance such as marriage, illness, or the birth or adoption of a child; or
         (ii)   Upon occasions that terminate a subordinate-official superior relationship, such as retirement, resignation, or transfer.
      (3)   An employee may solicit a voluntary contribution of no more than $20.00 from a fellow employee for an appropriate gift to an official superior and an employee may make a voluntary contribution of $20.00 or less to an appropriate gift to an official superior:
         (i)   On a special, infrequent occasion as described in subsection (d)(2) of this section; or
         (ii)   On an occasional basis, for items such as food and refreshments to be shared in the office among several employees.
      An employee may accept such gifts to which a subordinate or other employee receiving less pay than himself has contributed.
   (e)   Notwithstanding any other provision of this section, an official superior shall not coerce a gift from a subordinate.
(Added Coun. J. 7-25-12, p. 31123, § 1; Amend Coun. J. 7-29-15, p. 3567, § 1)
2-156-144  Disposition of improper gifts.
   An official or employee does not violate this chapter if the official or employee promptly takes reasonable action to return a prohibited gift to its source or gives any tangible or perishable gift to an appropriate charity that is exempt from income taxation under Section 501(c)(3) of the Internal Revenue Code.
(Added Coun. J. 7-25-12, p. 31123, § 1)
Part 4.  Ethics Training (2-156-145 et seq.)
2-156-145  Ethics and sexual harassment education.
   (a)   (1)   Except as otherwise provided in subsection (a)(2), each official, member of an alderman's personal staff, city council committee staff member and each person holding a senior executive service position with the city (all positions listed in Appendix A to Chapter 2-74 of the code) shall attend an ethics education seminar offered by the board of ethics within 120 days of becoming an official, member of an alderman's personal staff, city council committee staff member or holding a senior executive service position with the city; and every four years thereafter.
      (2)   Each city employee and official not covered in subsection (a)(1) shall complete an ethics training program in a manner specified and offered by the board of ethics within 60 days of employment with the city or becoming a city official.
      (3)   The seminar offered in accordance with this subsection (a) shall educate persons required to take the seminar as to their duties and responsibilities under this chapter.
   (b)   In addition to the requirement of subsection (a), each official, member of an alderman's personal staff, city council committee employee, full-time, part- time and contract employee of the city, and employee of any not-for-profit organization created by a city ordinance to perform functions traditionally within the power of the city. including raising revenue for municipal functions, shall in each calendar year complete an annual ethics education training course developed by the board of ethics. Such course may be offered in-person, through an internet based program, or other manner prescribed by the board of ethics. Any employee who fails to comply with this section shall be subject to employment sanctions, including suspension, in accordance with the procedures under which the employee may otherwise be disciplined. Any employee who is found to have knowingly falsified his/her compliance with this section shall be subject to discharge.
   (c)   The training and education required by subsections (a)(1) and (b) of this section shall include a component specifically addressing sexual harassment. The substance of this component shall be developed by the Department of Human Resources.
   (d)   Any member of a Board or Commission of the City shall complete sexual harassment training developed by the Department of Human Resources within 120 days of becoming a member of a Board or Commission of the City. Such training shall be offered in a manner determined by the Commissioner of Human Resources. The Department of Human Resources shall also make public the names of any member of a Board or Commission of the City who failed to complete the mandatory sexual harassment training on time. Board or Commission members who fail to comply with this section shall be subject to suspension or removal from the Board or Commission. Any person who is found to have knowingly falsified his/her compliance with this section will be subject to suspension or removal. Failure to complete this training will be addressed as provided for in this subsection (d), with no further penalties or sanctions.
   (e)   Upon advice to the board, the board shall issue or cause to be issued information regarding this chapter to each consultant or contractor hired by the city with information as to how this chapter shall apply to such consultant or contractor and to city employees and officials who work with such consultant or contractor.
   (f)   The board, in collaboration with the department of human resources, shall make available ethics training to any employee or official leaving city employment. Such ethics training shall be made available, in such a manner as the board determines, before such employee or official receives his or her final paycheck. The ethics training shall cover post- employment conduct and other relevant ethics subjects as the board may deem appropriate.
(Added Coun. J. 7-30-97, p. 50892; Amend Coun. J. 12-14-05, p. 67366, § 1; Amend Coun. J. 7-25-12, p. 31123, § 1; Amend Coun. J. 12-13-17, p. 63755, § 1)
2-156-146  Lobbyist ethics education seminar.
   Each lobbyist shall be required to complete in each consecutive twelve month period an ethics education training course developed by the Board of Ethics. Such a course may be offered in-person, through an internet- based program, or other manner prescribed by the Board of Ethics.
(Added Coun. J. 10-7-09, p. 73199, § 2; Amend Coun. J. 7-25-12, p. 31123, § 1)
2-156-148  Education program.
   The board of ethics is authorized to promulgate rules and regulations which shall establish and implement a program to educate persons subject to this chapter about their duties and responsibilities hereunder. The board shall offer an ethics education seminar for city officials and employees on as many occasions as necessary to accommodate the requirements of this chapter.
(Added Coun. J. 7-25-12, p. 31123, § 1)
Part 5.  Sexual Harassment (2-156-149 et seq.)
2-156-149  Sexual harassment by officials.
   No official shall engage in, encourage, or permit – by action or inaction – behavior constituting sexual harassment. This requirement does not limit or replace any other applicable law, rule, regulation, process, or policy regarding such conduct.
(Added Coun. J. 11-8-17, p. 58447, § 3; Amend Coun. J. 2-28-18, p. 68393, § 2; Amend Coun. J. 3-13-19, p. 96315, § 1)
ARTICLE III.  FINANCIAL DISCLOSURE (2-156-150 et seq.)
2-156-150  Statements of financial interest.
   (a)   For purposes of this article, the following persons shall be referred to as “reporting individuals”:
      (i)   Each elected official;
      (ii)   Each alderman;
      (iii)   Each appointed official, except a member of an agency that is solely advisory in nature and has no authority to make binding decisions, to enter into contracts or to make expenditures, other than expenditures necessarily incurred for research in connection with its advisory functions;
      (iv)   Each mayor's office employee who is not solely clerical;
      (v)   Each city council employee who is not solely clerical;
      (vi)   Each department head;
      (vii)   Each person who qualifies as candidate for city office; and
      (viii)   Each employee listed by the board as a reporting employee as provided in subsection (b).
   (b)   The board shall create, maintain, and update a list of reporting employees and officials. In creating or updating such list, the board, in consultation with the Department of Human Resources, shall first develop a list of relevant factors, such as the employee's contract management authority and the employee's likelihood of being involved in conflicts of interest issues.
   (c)   Except as otherwise provided in subsection (d), each reporting individual shall file, within 30 days of becoming a reporting individual and not later than May 1st of each year thereafter, a verified written statement of financial interests in accordance with the provisions of this article, unless he has already filed a statement in that calendar year.
   (d)   Statements of financial interests shall also be filed by the following:
      (i)   An elected official at the time of filing his oath of office;
      (ii)   A person whose appointment to office is subject to confirmation by the city council at the time when his name is submitted to the council for consideration;
      (iii)   A person who qualifies as a candidate for city office within five days after qualifying as a candidate for city office;
      (iv)   Any other person at the time he becomes a reporting individual, including city employees who become reporting individuals because they are newly hired or are receiving a pay increase, or a job or title change.
   (e)   The department of human resources, the comptroller's office and the office of the mayor shall cooperate with the board of ethics in notifying persons listed in subdivisions (ii) and (iii) of subsection (d) of this section of their obligation to file statements of financial interests and in effecting the filing of such statements.
(Prior code § 26.2-15; Added Coun. J. 5-16-90 p. 16204; Amend Coun. J. 1-12-93, p. 27633; Amend Coun. J. 12-7-05, p. 64870, § 1.6; Amend Coun. J. 7-25-12, p. 31123, § 1; Amend Coun. J. 7-29-15, p. 3567, § 1; Amend Coun. J. 3-13-19, p. 96315, § 2)
2-156-160  Content of statements.
   (a)   Statements of financial interests shall contain the following information:
      (1)   The name, address and type of any professional, business or other organization (other than the city) in which the reporting individual was an officer, director, associate, partner, proprietor or employee, or served in any advisory capacity, and from which any income in excess of $1,000.00 was derived during the preceding calendar year, and the category of such income as specified in subsection (b);
      (2)   The nature of any professional, business or other services rendered by the reporting individual or by his or her spouse or domestic partner, or by any entity in which the reporting individual or his or her spouse or domestic partner has a financial interest, including the category of such financial interest as specified in subsection (b), the name and nature of the person or entity (other than the city) to whom or to which such services were rendered, and the category of the compensation as specified in subsection (b) if, during the preceding calendar year, (i) compensation in excess of $5,000.00 was received for professional or other services by the reporting individual, or by such individual's spouse or domestic partner, or by an entity in which the reporting individual or his or her spouse or domestic partner has a financial interest and (ii) the person or entity was doing business with the city, or with the Chicago Transit Authority, Board of Education, Chicago Park District, Chicago City Colleges or the Metropolitan Pier and Exposition Authority.
      (3)   The identity of any capital asset, including the address or legal description of real estate, and the category of the capital gain realized as specified in subsection (b), from which the reporting individual realized a capital gain of $5,000.00 or more in the preceding calendar year other than from the sale of the reporting individual's principal place of residence;
      (4)   The name of any unit of government, other than the city, which employed the reporting individual during the preceding calendar year;
      (5)   The name of any board on which the reporting individual serves and the position of the reporting individual in such board;
      (6)   The name of any covered relative of the reporting individual who is registered as a lobbyist with the Board or Ethics or who is an employee or full or part-owner of a city contractor;
      (7)   Any improper gift that the reporting individual received and disposed of in accordance with Section 2-156-144 because such gift was given in violation of this chapter;
      (8)   The name of any person from whom the reporting individual received during the preceding calendar year one or more gifts having an aggregate value in excess of $250.00, but not including gifts from relatives or domestic partners;
      (9)   The name and instrument of ownership in any person conducting business in the city, in which the reporting individual had a financial interest during the preceding calendar year. Ownership interests in publicly held corporations need not be disclosed;
      (10)   The identity of any financial interest in real estate located in the city, other than the principal place of residence of the reporting individual, and the address or, if none, the legal description of the real estate, including all forms of direct or indirect ownership such as partnerships or trusts of which the corpus consists primarily of real estate;
      (11)   The name of, and the nature of the city action requested by, any person which has applied to the city for any license or franchise, or any permit for annexation, zoning or rezoning of real estate during the preceding calendar year if the reporting individual has a financial interest in such person;
      (12)   The name of any person doing business with the city in relation to which person the reporting individual had a financial interest during the preceding calendar year, and the title or description of any position held by the reporting individual in such person;
      (13)   The name and instrument of debt of all debts in excess of $5,000.00 owed by the reporting individual, as well as the name and instrument of debt of all debts in excess of $5,000.00 owed to the reporting individual, but only if the creditor or debtor, respectively, or any guarantor of the debt, has done work for or business with the City of Chicago in the preceding calendar year. Debt instruments issued by financial institutions whose normal business includes the making of loans of the kind received by the reporting individual, and which are made at the prevailing rate of interest and in accordance with other terms and conditions standard for such loans at the time the debt was contracted need not be disclosed. Debt instruments issued by publicly held corporations and purchased by the reporting individual on the open market at the price available to the public need not be disclosed.
   (b)   For purposes of subsection (a), income, financial interest, compensation, and capital gain shall be categorized as follows;
      (1)   Income, financial interest, compensation or capital gain of $25,000.00 or more shall be Category A;
      (2)   Income, financial interest, compensation or capital gain of $5,000.00 or more but less than $25,000.00 shall be Category B; and
      (3)   Income, financial interest, compensation or capital gain of less than $5,000.00 shall be Category C.
   (c)   If a reporting individual adds a new reportable financial interest since the individual’s last filing, that individual must file a supplement to the individual’s current statement of financial interests on file with the Board of Ethics within 30 days of such occurrence, in a manner prescribed by the Board of Ethics.
(Prior code § 26.2-16; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 12-10-97, p. 58942; Amend Coun. J. 4-29-98, p. 66709; Amend Coun. J. 6-23-04, p. 26935, § 7; Amend Coun. J. 7-25-12, p. 31123, § 1; Amend Coun. J. 7-29-15, p. 3567, § 1; Amend Coun. J. 4-10-19, p. 98807, § 1)
2-156-170  Form for statement of financial interests.
   The statement of financial interests required to be filed with the board of ethics shall be completed in a manner and on a form prescribed by the board of ethics, and shall be verified, dated, and signed by the reporting individual personally.
(Prior code § 26.2-17; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 7-30-97, p. 50892; Amend Coun. J. 12-2-09, p. 78837, Art. 14, § 1; Amend Coun. J. 7-25-12, p. 31123, § 1)
2-156-180  Filing of statements.
   (a)   Not later than February 1st of each year, the city comptroller and the department of human resources shall certify to the board of ethics a list (current as of the prior January 1st) of the names and mailing addresses of the persons described in Section 2-156-150(a)(i), (ii), (iv) and (v) who are required to file a statement of financial interests. In preparing this list, the city comptroller and the department of human resources shall set out the names in alphabetical order and shall file a copy of the list with the board of ethics. Not less than 30 days before the due date for filing statements of financial interests, the city comptroller and the department of human resources shall certify to the board of ethics a supplemental list of those persons described in Section 2-156-150 who have, in the interim, become required to file a statement of financial interests. The supplemental list shall be in the same form and be filed in the same manner as the original list certified to the board of ethics. Not later than February 1st of each year, the office of the mayor shall certify to the board of ethics a list (current as of the prior January 1st) of the names and mailing addresses of the appointed officials described in Section 2-156-150(a)(iii) who are required to file statements of financial interests. In preparing this list, the office of the mayor shall provide names of the governmental bodies to which the officials have been appointed.
   (b)   Not later than March 1st of each year, the board of ethics shall in writing notify all persons required to file statements of financial interests under this article. Notice shall be in the manner prescribed by the board of ethics.
   (c)   The board of ethics shall deliver a receipt to each person who files a statement under this article, indicating that the person has filed such statement and the date of such filing.
   (d)   Unless otherwise provided by law, all statements of financial interests shall be available for examination and duplication by the public in such manner and place as prescribed by the board of ethics. Each person examining or requesting duplication of a statement of financial interests must first make a request in a manner prescribed by the board of ethics, or make such request in the office of the board of ethics. Requests for the examination or duplication of a statement of financial interests shall be processed as soon as is practicable.
(Prior code § 26.2-18; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 7-30-97, p. 50892; Amend Coun. J. 12-7-05, p. 64870, § 1.6; Amend Coun. J. 12-2-09, p. 78837, Art. 14, § 1; Amend Coun. J. 7-25-12, p. 31123, § 1)
2-156-190  Failure to file statement by deadline.
   (a)   If any person who is required to file a statement of financial interest pursuant to section 2-156-150(c) fails to file such a statement by April 1st, the board of ethics shall, within five business days after April 1st, notify such person of the May 1st deadline. Failure to file by May 1st shall constitute a violation of this chapter, except as provided in subsection (c).
   (b)   Except as otherwise provided in section 2-156-150(d), any person who first becomes subject to the requirement to file a statement of financial interests shall be notified by the appointing or employing authority of the obligation to file and shall file his statement within 30 days of becoming a reporting individual. The appointing or employing authority shall notify the board of ethics of the identity of such persons. If such person fails to file such statement within the time period specified in this subsection, the board of ethics shall, within five business days after such time period, notify such person of his failure to file by the specified date. Such person shall file his statement of financial interests within 10 days after such notice. Failure to file within 10 days after such notice shall constitute a violation of this chapter, except as provided in subsection (c).
   (c)   Any person who is required to file a statement of financial interests may effect one 30-day extension of time for filing the statement by filing with the board of ethics not less than ten days before the date on which the statement is due, a declaration of his intention to defer the filing of the statement. The filing of such declaration shall suspend application of the late filing fee for the duration of the extension. Failure to file by the extended deadline shall constitute a violation of this chapter.
   (d)   A statement of financial interests is considered filed when it is properly completed and received by the board of ethics. A declaration of intention to defer filing is considered filed upon receipt by the board of ethics.
(Prior code § 26.2-19; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 7-30-97, p. 50892; Amend Coun. J. 12-2-09, p. 78837, Art. 14, § 1; Amend Coun. J. 7-25-12, p. 31123, § 1; Amend Coun. J. 7-29-15, p. 3567, § 1; Amend Coun. J. 3-13-19, p. 96315, § 2)
2-156-200  Failure to file financial statements – Elected officials.
   No elected official, or person appointed to be an elected official, shall be allowed to take the oath of office, continue in office or receive compensation from the city unless he has filed the statement of financial interest required by this chapter.
(Added Coun. J. 7-25-12, p. 31123, § 1; Amend Coun. J. 7-29-15, p. 3567, § 1)
Editor's note – Coun. J. 3-31-04, p. 20916, § 1.1, repealed a former § 2-156-200, which pertained to filing under prior order.
ARTICLE IV.  LOBBYIST REGISTRATION (2-156-210 et seq.)
2-156-210  Persons required to register.
   Each lobbyist shall register and file reports with the board of ethics as provided in this article. This section shall extend to any person who undertakes to influence any legislative or administrative action as any part of his duties as an employee of another, regardless of whether such person is formally designated as a lobbyist by his employer.
(Prior code § 26.2-21; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 7-30-97, p. 50892; Amend Coun. J. 5-17-00, p. 32667, § 1)
2-156-220  Persons or entities not required to register.
   This article is not intended and shall not be construed to apply to the following:
   (a)   Persons who own, publish or are employed by a newspaper or other regularly published periodical, or who own or are employed by a radio station, television station or other news medium which, in the ordinary course of business, disseminates to the general public news, editorial or other comment, or paid advertisements which directly urge the passage or defeat of, action upon, any legislative or administrative matter. This exemption shall not be applicable to such persons insofar as they receive additional compensation or expenses from any other source for undertaking to influence legislative or administrative action;
   (b)   Officials and employees of the City of Chicago, or of any other unit of government, who appear in their official capacities before any city agency for the purpose of explaining the effect of any legislative or administrative matter pending before such body;
   (c)   Persons who participate in drafting Municipal Code or other ordinance revisions at the request of the city; or
   (d)   Persons who testify publicly before the city council, a committee or other subdivision of the city council, or any city agency, department, board or commission. This exemption (d) shall apply only to the extent that such persons appear in the foregoing capacity. If such persons also engage in activities for which this article otherwise requires them to register, they shall so register for those activities.
   (e)   Persons who, either as a member of, or on behalf of, a not-for-profit entity: (1) undertake nonpartisan analysis, study, and research; (2) provide technical advice or assistance; or (3) examine or discuss broad social, economic, and similar problems.
(Prior code § 26.2-22; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 5-17-00, p. 32667, § 1; Amend Coun. J. 7-24-19, p. 2394, § 2)
2-156-230  Information required of registrants.
   No later than January 20th of each year, or within five business days of engaging in any activity which requires such person to register, every person required to register shall file with the board of ethics a certified written statement on a form prescribed by the board containing the following information:
   (a)   The registrant's name, permanent address and temporary address (if any) while lobbying;
   (b)   With respect to each client and each business entity on behalf of which the registrant expects to act as a lobbyist:
      (i)   The name, business address, permanent address and nature of the business of the client or business entity;
      (ii)   Whether the relationship is expected to involve compensation or expenditures or both; and
      (iii)   The name of each city agency before which the registrant expects to lobby.
   (c)   If such registrant is retained by another business entity pursuant to a written agreement of retainer or employment, a copy of such agreement shall be attached. If the agreement of retainer is oral, a written statement of the substance thereof shall be attached.
   (d)   The registration statement required under this section shall be accompanied by a written statement certifying that all information contained therein is true and correct, and a registration fee of $350.00 per person identified as a lobbyist in the registration statement. In addition to this registration fee of $350.00 per person, there shall also be an annual fee of $75.00 for each additional registered client after the first client. Provided, however, that the board shall consider and may, in accordance with objective criteria established by rule, grant a waiver or reduction of the registration fee required under this subsection (d) for a specific lobbyist, upon written request in a format and accompanied by such proof as may be specified by the board, based on the following: (i) the lobbyist is a person who is paid or otherwise compensated to influence legislative or administrative action solely on behalf of one not-for-profit entity; and (ii) the entity is exempt from income taxation under Section 501(c)(3) of the Internal Revenue Code of 1986.
(Prior code § 26.2-23; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 5-17-00, p. 32667, § 1; Amend Coun. J. 12-15-04, p. 39840, § 1; Amend Coun. J. 10-7-09, p. 73199, § 3; Amend Coun. J. 7-28-11, p. 4941, § 7; Amend Coun. J. 11-16-11, p. 13798, Art. IX, § 1; Amend Coun. J. 2-13-13, p. 46730, § 1; Amend Coun. J. 7-24-19, p. 2394, § 2)
2-156-240  Amendment of registration statements.
   In the event any substantial change or addition occurs with respect to the information required by this article to be contained in the registration statement, an amendment to the statement shall be filed with the board of ethics within 14 days.
(Prior code § 26.2-24; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 5-17-00, p. 32667, § 1)
2-156-245  Failure to register.
   When the board of ethics determines that any person has failed to register as required in this article, the board of ethics shall notify such person, in a manner prescribed by the board, of his failure to register. Such person shall be subject to the penalty or penalties, as applicable, provided in Article VII of this Chapter.
   The board of ethics shall suspend the registration of and not accept a lobbyist registration statement from any person who owes a fine pursuant to this chapter until the fine has been paid in full.
(Added Coun. J. 5-17-00, p. 32667, § 1; Amend Coun. J. 10-7-09, p. 73199, § 4; Amend Coun. J. 7-25-12, p. 31123, § 1)
2-156-250  Reports of lobbying activities.
   No later than January 20th, April 20th, July 20th and October 20th of each year, each registrant shall file with the board of ethics a written report of lobbying activities during the previous three calendar months. The report shall be on a form prescribed by the board, which may include electronic submission, and shall contain:
   (a)   The registrant's name, permanent address, and temporary address (if any) while lobbying;
   (b)   With respect to each client:
      (i)   The name, business and permanent address and nature of business of the client and of any other business entities on whose behalf lobbying was performed;
      (ii)   A statement of the amount of compensation received from each client;
      (iii)   The name of each city agency before which the registrant lobbied and a brief description of the legislation or administrative action involved;
   (c)   The total amount of expenditures, outside his own business entity, for lobbying in each of the following categories:
      (i)   Office expenses;
      (ii)   Public education, advertising and publications;
      (iii)   Compensation to others;
      (iv)   Personal sustenance, lodging and travel;
      (v)   Other expenses; provided, however, that each expenditure of $250.00 or more shall also be itemized by the date of the expenditure, the amount, purpose and beneficiary of the expenditure, the name, address and nature of business of the recipient, and the legislative or administrative action, if any, in connection with which said expenditure was made;
   (d)   An itemized list of every gift given to any official or employee of the city; and
   (e)   An itemized list of every political contribution made to any of the following persons: (1) any candidate for city office; (2) any elected official of the government of the city; and (3) any official or employee of the city seeking election to an office other than a city office.
   (f)   Upon receipt of the quarterly report required under subsection (a) of this section, the board of ethics shall, without delay, post such report on the on-line system required under subsection (m) of Section 2-156-380.
(Prior code § 26.2-25; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 7-30-97, p. 50892; Amend Coun. J. 5-17-00, p. 32667, § 1; Amend Coun. J. 7-28-11, p. 4941, § 8; Amend Coun. J. 2-13-13, p. 46730, § 1)
2-156-260  Inactive lobbyists.
   Registrants who received no compensation and made no expenditures during a three-month reporting period shall nevertheless file reports as required herein. Such reports shall state that no compensation was received and no expenditures were made during the reporting period.
(Prior code § 26.2-26; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 5-17-00, p. 32667, § 1; Amend Coun. J. 7-29-15, p. 3567, § 1)
2-156-270  Failure to file reports.
   If a registrant fails to file a report as required herein, the board of ethics shall, within 15 days of the due date, notify the registrant, in a manner prescribed by the board, of his failure to file by the required date. The registrant shall thereafter file his report within ten days of the issuance of the notice. Any registrant who fails to file within the ten days shall be subject to suspension of his lobbyist registration and the penalty or penalties, as applicable, provided in Article VII of this chapter. Failure to file within the ten days shall constitute a violation of this chapter.
   Any registrant who is required to file a report hereunder may effect one 30-day extension of time for filing the report by filing with the board of ethics, not less than ten days before the date on which the statement is due, a declaration of his intention to defer the filing of the report. The filing of such declaration shall suspend application of the penalty provisions contained herein for the duration of the extension. Failure to file by the extended date shall constitute a violation of this chapter and shall subject the registrant to suspension of his lobbyist registration and the penalty or penalties, as applicable, provided in Article VII of this chapter.
   The board of ethics shall not accept a lobbyist registration statement from any person who owes a fine pursuant to this section until the fine has been paid in full. The registration of any person who fails to file a timely report for three or more reporting periods may be suspended by the board for a one year period.
(Prior code § 26.2-27; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 7-30-97, p. 50892; Amend Coun. J. 5-17-00, p. 32667, § 1; Amend Coun. J. 10-7-09, p. 73199, § 5; Amend Coun. J. 7-25-12, p. 31123, § 1; Amend Coun. J. 2-13-13, p. 46730, § 1)
2-156-280  Termination of lobbying.
   A registrant who terminates the activities that require registration and filing under this article shall file with the board of ethics a termination notice which shall include a report of compensation and expenditures as provided in Section 2-156-250, covering the period of time to the date of termination of his activities as a lobbyist. Such notice and report shall be final and relieve such registrant of further reporting under this article unless and until he later undertakes activities requiring him to register again under this article.
(Prior code § 26.2-28; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 5-17-00, p. 32667, § 1)
2-156-290  Access to information.
   Registration statements, amendments to statements, reports of compensation and expenditures, and notices of termination shall be maintained and made available to the public by the board of ethics. By February 15th of each year, the board of ethics shall compile a list of registered lobbyists, which list shall be made available to the public.
(Prior code § 26.2-29; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 5-17-00, p. 32667, § 1)
2-156-300  Contingent fees.
   No person shall retain or employ a lobbyist for compensation contingent in whole or in part upon the approval or disapproval of any legislative or administrative matter, and no person shall accept any such employment or render any service for compensation contingent upon the approval or disapproval of any legislative or administrative matter.
(Prior code § 26.2-30; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 5-17-00, p. 32667, § 1)
2-156-305  Retaining and employing lobbyists who have failed to register – Penalty.
   No person shall retain or employ a lobbyist who has failed to register as required in this article. Any person who violates this section shall be subject to the penalty or penalties, as applicable, provided in Article VII of this Chapter.
(Added Coun. J. 5-17-00, p. 32667, § 1; Amend Coun. J. 7-25-12, p. 31123, § 1)
2-156-308  Duty to report persons who have failed to register.
   The head of any city department and each city employee designated by a department head as having policy-making authority shall be required to report to the board of ethics any person who they believe has undertaken to influence any legislative or administrative action when such department head or designated city employee has knowledge that the person who they believe has undertaken to influence legislative or administrative action is not registered as a lobbyist as required by this article.
(Added Coun. J. 5-17-00, p. 32667, § 1)
ARTICLE V.  BOARD OF ETHICS (2-156-310 et seq.)
2-156-310  Appointment of members.
   (a)   There is hereby created and established the board of ethics. The board shall consist of seven members appointed by the mayor, with consent of the city council. Members of the board shall (1) reside within the corporate boundaries of the city; (2) not hold other elected or appointed public or political party office nor endorse, nor engage in any political or campaign activity on behalf of any candidate for public office; (3) not be an employee of the city or any subdivision thereof; and (4) have no financial interest in any work or business of or official action by the city, or any other governmental agency within the jurisdiction of the County of Cook or the City of Chicago.
   (b)   A member of the board shall be appointed for a term of office of four years and hold office until his successor has been appointed and has qualified, except that members first appointed shall be appointed for the following terms of office: two for one year, two for two years, two for three years and one for four years. Vacancies on the board shall be filled in the same manner that original appointments are made and shall be filled for the unexpired term of the member whose place has become vacant.
   (c)   An executive director of the board of ethics, who shall not be a member of the board, shall be appointed by the mayor from capable individuals recommended by the board, subject to approval of the city council. The executive director shall (1) reside within the corporate boundaries of the city; (2) not hold other elected or appointed public or political party office nor endorse, nor engage in any political or campaign activity on behalf of any candidate for public office; and (3) have no financial interest in any work or business of or official action by the city, or any other governmental agency within the jurisdiction of the County of Cook or the City of Chicago.
(Prior code § 26.2-31; Added Coun. J. 5-16-90, p. 16204; Amend Coun. J. 7-30-97, p. 50892; Amend Coun. J. 2-13-13, p. 46730, § 1)
2-156-320  Political activities of board members and certain employees.
   No member or employee of the board shall engage in political activity as defined in Chapter 2-156 of the Municipal Code of Chicago, as amended. Nothing in this section shall apply to activity in connection with an election