§ 153.234  SITE PLAN REVIEW PROCEDURES.
   The process for reviewing the site plan shall be as follows:
   (A)   Site plan and level "A" reviews shall be performed by the Zoning Administrator as follows:
      (1)   Two copies of a complete site plan and an electronic version, in a format specified by the city, shall be submitted along with an application for that purpose and a fee, as established by the City Council.
      (2)   The Zoning Administrator shall review the site plan for completeness.
      (3)   If the site plan is found to be incomplete, the Zoning Administrator shall return the site plan to the applicant with a list of items needed to make the site plan complete.
      (4)   Once the site plan is determined to be complete, the Zoning Administrator shall notify and seek comment from other city departments as applicable. A review by all the applicable departments will be held within 14 days. A report will be drafted by the Zoning Administrator stating a synopsis of the proposal and how the proposal relates to the zoning ordinance standards.
      (5)   The Zoning Administrator shall consider the site plan, any comments received and the applicable standards of this subchapter and shall either approve the site plan, as submitted, if all applicable requirements and the standards of § 153.237 have been met; approve the site plan with conditions; or deny approval of the site plan, if applicable requirements and standards have not been met.
      (6)   The reasons for the Zoning Administrator's action, along with any conditions that may be attached, shall be stated in writing and provided to the applicant.
      (7)   If approved, two copies of the final site plan shall be signed and dated by the Zoning Administrator and the applicant. One copy, along with the digital version, shall be kept on file with the city and one copy shall be returned to the applicant or their designated representative. If the plan is approved with conditions, a revised plan shall be submitted reflecting those conditions and signed by the applicant and Zoning Administrator prior to the issuance of any permits.
   (B)   Site plan and level "B" reviews shall be performed by the Planning Commission as follows:
      (1)   Two copies of a complete site plan and an electronic version, in a format specified by the city, shall be submitted along with an application for that purpose and a fee, as established by the City Council.
      (2)   The Zoning Administrator shall review the site plan for completeness.
      (3)   If the site plan is found to be incomplete, the Zoning Administrator shall return the site plan to the applicant with a list of items needed to make the plot plan or site plan complete.
      (4)   Once the site plan is determined to be complete, the Zoning Administrator shall notify and seek comment from other city departments as applicable. A review by all the applicable departments will be held within 14 days. A report will be drafted by the Zoning Administrator stating a synopsis of the proposal and how the proposal relates to the zoning ordinance standards.
      (5)    The applicant will then submit 11 copies of the complete (revised) site plan; two full size, nine 11 inches by  17 inches and an electronic version, in a format specified by the city.
      (6)   The Zoning Administrator shall transmit the site plan and report to the Planning Commission for consideration at its next meeting that meets the noticing requirements. Comments, if any, from the public, city departments and consultants shall be transmitted to the Planning Commission prior to its review of the plan. Where required by the City of Charlevoix Zoning Ordinance or other applicable law, notice shall be given to all persons to whom real property is assessed within 300 feet of the property that is the subject of the request and to the occupants of all structures within 300 feet of the subject property regardless of whether the property or structure is located in the zoning jurisdiction, and a public hearing held.
      (7)   The Planning Commission shall consider the site plan and shall either approve the site plan, as submitted, if all applicable requirements and standards have been met; approve the site plan with conditions; or deny the site plan if applicable requirements and standards have not been met. The Planning Commission review shall be based on the requirements of this chapter, comments received from city departments and consultants, and, specifically, the review standards of § 153.237.
      (8)   If approved, two copies of the site plan shall be signed and dated by the Planning Commission chairperson and the applicant. One copy, plus the digital copy, shall be kept on file with the city and one copy shall be returned to the applicant or their designated representative. If the plan is approved with conditions, a revised plan shall be submitted reflecting those conditions and signed by the applicant and the Planning Commission chairperson, prior to the issuance of any permits.
(Prior Code, § 5.118)  (Ord. 794, passed 9-17-2018; Ord. 822, passed 10-19-2020)