(A) Notice to owners. Notice is deemed given to the owner of a rental unit when provided by any one of the following means:
(1) When personally delivered to any owner or the owner’s local contact representative;
(2) If the owner is a corporation, LLC, partnership or other legal entity, by personal delivery or mailing a written notice by certified U.S. mail, to any representative or agent authorized to receive service of process on behalf of the owner or entity;
(3) By mailing a written notice by certified U.S. mail, to the owner’s tax mailing address on file at the office of the County Auditor;
(4) By mailing a written notice by certified U.S. mail to the owner’s address provided to the Building Commissioner in writing by the owner; or
(5) If no address for mailing (as described above) is readily apparent, or for other good cause, then notice is provided by posting a notice in a conspicuous location on the exterior of the rental unit.
(B) Notice to an owner of multiple rental units. If an owner has more than one rental unit, notice of multiple inspections can be included in the same written notice.
(C) Notice to occupants. Notice is deemed given to the occupant of a rental unit when provided by any of the following means:
(1) When personally delivered to any adult occupant of the rental unit;
(2) By mailing a written notice by certified U.S. mail addressed to “occupant,” to the street or mailing address of the rental unit; or
(3) By posting a notice in a conspicuous location on the exterior of the rental unit after attempting to deliver a notice personally.
(D) Delivery to building commissioner or inspector. Notice or such forms required to be delivered to the Building Commissioner or an inspector may be delivered either in person (provided a receipt for delivery is issued by the recipient), by U.S. mail (postage prepaid), by fax or email (provided that proof of electronic transmission is received and retained by the owner). Delivery is considered completed only when actually received at the office of the Building Commissioner and written or electronic verification of that delivery can be produced. It is the responsibility of the person delivering any notice or form to the Building Commissioner’s office to obtain proof of delivery.
(E) Certificate of compliance contents. A certificate of compliance issued pursuant to this chapter should specify: The date of issuance; the legal use and occupancy of the unit; the unit address; the name of the unit owner to whom the certificate is issued; that the unit is deemed to substantially comply with applicable laws so far as was determined by inspection; and the signature of the inspector or Building Commissioner.
(F) Local contact representative. Owners of rental units may designate, in writing, a local contact representative with full authority to act on behalf of the owner for all purposes under this chapter including acceptance of service of all notices from the city. Any such local contact representative must establish and maintain a local telephone number and residence within 20 miles of the city limits.
(G) Notice of appeal. A notice of appeal per § 151.04(A) of this code shall be delivered, in writing, on forms available from the Building Commissioner, within ten days of the time the action occurred (or did not occur) which the aggrieved party objects to. The appeal form shall be delivered to the City Clerk-Treasurer’s office during regular business hours. It is the responsibility of the party appealing to obtain proof of delivery of a notice of appeal.
(H) Forms. The Building Commissioner is authorized to develop and use forms pertaining to the implementation and enforcement of this chapter.
(Ord. 2016-OR-2, passed 2-1-2016)