A. Interested persons may appear in person, by representation or by requesting a person to read a letter (a copy of which shall be submitted to the city as hearing evidence).
B. Concerned parties must appear in person or by representation to answer and clarify issues. Failure to do so could result in postponement of hearing.
C. A transcribable verbatim record of the proceedings shall be made and kept for a period of not less than six (6) months after a final decision on the matter. Upon written request and within the time period provided for retention of the records, any person may have the record transcribed at his own expense.
D. There shall also be provisions for the keeping of minutes of the proceedings and the signature of all persons in attendance. Both records shall be retained indefinitely or as provided by law.
E. Approval or denial shall be based upon standards provided by law and shall be in writing and accompanied by a statement in the form of findings of fact or conclusion of law that explains the criteria and standards considered relevant, shall state facts relied upon and explain the justification for the decision based on the criteria, standards and facts set forth. (Ord. 499, 4-16-2009)