(A) Definition. As used in this section, CREDIT CARD means a:
(1) Credit card;
(2) Debit card;
(3) Charge card; or
(4) Stored value card.
(B) Authorized financial instruments for payments to the town.
(1) Payments may be made to the town, its utilities and its departments for any lawful purpose by any of the following financial instruments that the Town Council authorized for use:
(a) Cash;
(b) Check;
(c) Bank draft;
(d) Money order;
(e) Bank card or credit card;
(f) Electronic funds transfer;
(g) Wire funds or automated clearing house (ACH); and
(h) Any other financial instrument authorized by the Town Council.
(2) If there is a charge to the town, its departments or municipally owned utility for the use of a financial instrument, a fee may be collected equal to the amount of the charge from the person who uses the financial instrument.
(C) Procedures for payments to be uniform. In accepting payments under the provisions of this section and I.C. 36-1-8-11, the procedure authorized for a particular type of payment shall be uniformly applied to all payments of the same type. The Clerk-Treasurer for the town is authorized to administer and enforce this section and to promulgate written guidelines consistent with its purposes.
(D) Added authority related to acceptance of bank or credit cards.
(1) The town, its departments and its utilities may contract with any of the following:
(a) A bank card or credit card vendor for acceptance of bank cards or credit cards; and
(b) A third-party online collection service for acceptance of bank cards or credit cards.
(2) If there is a vendor transaction charge or discount fee, whether billed to the town, its departments and its utilities or directly charged to one of its accounts, the town, department or utility shall collect a fee equal to the transaction charge or discount fee imposed by the vendor.
(3) The town, its departments and its utilities may pay any applicable bank card or credit card service charge associated with the use of a bank card or credit card under this section.
(E) Authorized financial instruments for payments by the town. Payments may be made by the town, its utilities and its departments for any lawful purpose by any of the following financial instruments:
(1) Cash;
(2) Check;
(3) Bank draft;
(4) Money order;
(5) Bank card or credit card;
(6) Electronic funds transfer;
(7) Wire funds or automated clearing house (ACH); and
(8) Any other financial instrument authorized by the Town Council.
(F) Authorized financial instruments.
(1) Payments may be made by Clerk-Treasurer for the town and its departments for any lawful purpose by any of the following financial instruments:
(a) Warrant or negotiable order of withdrawal pursuant to the provisions of I.C. 36-5-4 et seq., 5-11-10 et seq. and 5-13-5 et seq.; and
(b) Bank card or credit card; provided that, it is expressly authorized by the proper board of jurisdiction, identifies the responsible officer for the card, and expressly sets forth the approved uses for it.
(2) Pursuant to I.C. 5-13-5-5, transactions or payments may be made by the Clerk-Treasurer for the town, and its departments for any lawful purpose set forth in this chapter by any of the following financial instruments:
(a) Electronic funds transfer; and
(b) Wire funds or automated clearing house (ACH).
(3) In making payments under division (F)(2) above, the Clerk-Treasurer shall maintain adequate documentation of the transactions so that they may be audited as provided by law, and the use of the instruments set forth in division (F)(2) above shall be limited to those payments authorized by I.C. 5-13-5.
(Ord. 2016-13, passed 11-8-2016)