A. Role: In order to execute the purposes declared in this ordinance, there is hereby created a commission to be called the Board of Architectural Review (BAR).
B. Duties and Powers of the Board of Architectural Review
1. Site Plan Review: The BAR shall have the power to approve or disapprove alterations to site plan element(s) within the Architectural Preservation District (APD) in accordance with the requirements and procedures contained within this Zoning Ordinance;
2. Design Review Criteria Booklet: The BAR shall adopt, update, and make available to any interested persons a booklet containing architectural design guidelines for buildings, signs, landscaping;
3. Demolitions: The BAR shall have the power to approve or disapprove the demolition of all buildings within the APD in accordance with the procedures and criteria established within this ordinance;
4. Adoption of the BAR Color Chart: The BAR shall adopt a color chart of exterior building color schemes approved for use within the APD. This color chart and all adopted amendments to it shall be known as the BAR Color Chart and shall hereby be incorporated by reference and made a part of this Ordinance;
5. The BAR shall recommend to Council structures or sites to be designated as landmarks;
6. The BAR shall decide applications regarding the preservation, restoration, reconstruction, or rehabilitation of a designated landmark;
7. Consultants: The City Manager, at the request of the BAR, may temporarily retain the services of a consultant for special instances or circumstances to assist the BAR in performing its duties;
8. Education of the Community: The BAR shall have the power and duty to inform the citizenry about the cultural and architectural history of the community;
9. To assist with the implementation of the principles, goals and strategies of the Create the Vision Community Plan; and
10. Additional Powers: The BAR shall have all additional powers granted by the City Council.
C. Officers, Meetings, Conflicts of Interest
1. Composition: The BAR shall consist of 7 members who are appointed by City Council. In considering appointments or reappointments to the BAR, City Council shall attempt to achieve the following BAR composition:
a. At least 4 members residing, conducting business, or owning a property or business within the Architectural Preservation District;
b. At least 1 member of the Centerville-Washington Township Historical Society;
c. 2 members not included in either category "a" or "b" above; and
d. At least 2 of the above 7 members should be professionals in the disciplines of architecture, history, architectural history, historic preservation, city planning, archaeology, or related disciplines, to the extent such professionals are available in the community.
2. Terms of Office: The term of office for a member of the BAR shall be 4 years. Members of the BAR appointed by City Council under Ordinance 11-86, hereby repealed, shall automatically be reappointed to fill their unexpired term of office.
3. Compensation: Members of the BAR shall serve without compensation.
4. Vacancies: City Council shall appoint a new member to fill the unexpired term of any BAR member whose place has become vacant.
5. Removal from Office: Removal from office shall be in accordance with the provisions of the Charter of the City of Centerville, Ohio.
6. Officers: A Chairperson shall be appointed by City Council from the members of the BAR. The Vice-Chairperson shall be appointed by the Chairperson.
7. Terms of Officers: The Chairperson and Vice-Chairperson shall serve a 1 year term of office.
8. Meetings: The members of the BAR shall hold as many meetings as may be necessary to carry out their duties.
9. Quorum: Four (4) members of the BAR shall constitute a quorum for the transaction of business. (Ord. 15-16)
10. Voting: A majority of the quorum shall be required to adopt a motion. (Ord. 15-16)
11. Meeting Minutes: The BAR shall keep a record, which shall be open to the public, of its resolutions, proceedings, substantive arguments and actions.
12. Public Meetings: All meetings of the BAR shall be open to the public. Persons attending a meeting of the BAR shall be given the opportunity to speak for or against any application before the BAR.
13. Conflicts of Interest: No member of the BAR shall vote or participate in the Board's discussion of any question before the BAR in which he or she has a personal or pecuniary interest. All members of the BAR are subject to the City's Code of Ethics as provided in Chapter 206 of the Administration Code.
D. Rules: The BAR shall adopt rules for holding regular formal meetings, work sessions and special meetings, for the transaction and disposition of its business and the exercise of its powers.
E. Work Session: The BAR may hold a work session as needed to review informal proposals, provide information and feedback to an applicant prior to filing of a formal application, and to request additional information for pending applications.
F. Formal Meeting: The BAR shall hold a formal meeting at which complete applications and cases referred to the BAR by the Technical Review Committee (TRC) and/or the City Planner shall be considered. Prior to review and action by the BAR, these applications may be reviewed by the TRC, reported on, and presented to the BAR by staff.