(a) Public records will be provided at the actual cost of copying or reproducing the records. The requester shall also pay the actual cost (postage) of delivery and other supplies used in the mailing, delivery or transmission of the public record. Payment for public records requests must be made prior to the actual copying of the records.
(b) Copies made on letter or legal size paper are five cents ($0.05) per page. If the Public Records Custodian uses an outside copying service to make the copies, the requester will be required to pay the cost of the entire copying job, as billed by the copying service. Copies that are requested in some format other than normal letter or legal paper will be “at cost,” without taking into account employee time spent preparing the copies. For example, public records in electronic format placed on a CD will be assessed the cost of the CD, plus the cost, if any, of creating the electronic copies.
(c) Public records will only be copied by the Public Records Custodian or other authorized officers, employees or representatives. The Public Records Custodian may use an outside copying service to make the copies, at the Public Records Custodian's discretion. Under no circumstances will the requester be permitted to make the copies himself or herself. The manner of copying is at the discretion of the Public Records Custodian. Requests to copy a certain number of public records on a given page, by reducing copy size or otherwise, may be met at the discretion of the Public Records Custodian.
(d) If fewer than 20 pages of copies are requested, no fee will be charged. If the request exceeds 20 pages, the fee will be five cents ($0.05) per page for all pages copied.
(Ord. 15-07. Passed 10-15-07; Ord. 10-10. Passed 6-21-10.)