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(a) Duties: The Planning Commission shall be responsible for the following duties:
(1) Amendments: Initiate or review all proposed amendments to this Regulation and make recommendations to the Village Council in accordance with Chapter 1137.
(2) Planned Unit Developments: Review all proposed planned unit development applications as provided in Chapter 1137.
(3) Review of Land Use Plan and Zoning Regulation: Review the Land Use Plan and the Zoning Regulation for additions, deletions and changes no less frequently than each two years with the Land Use Plan falling in the odd years and the Zoning Regulation the even years, during the first three (3) months of the calendar year. Recommendations shall be presented to the Village Council.
(b) Creation and Membership: The Village Council shall create and establish the Planning Commission. The Planning Commission shall be composed of three members appointed by the Village Council plus one member of Council and the Mayor who reside in the incorporated area of the Village. The terms of the members shall be of such length and so arranged that the term of one member will expire each year, thus each member shall serve a three (3) year term. Each member shall serve until his successor is appointed and qualified. Members may be reappointed to successive terms by the Council. Vacancies shall be filled by Council for unexpired term.
(c) Removal of Member: Members of the Planning Commission shall be removable by the Village Council for nonperformance of duty, misconduct in office, or other cause upon written charges being filed with the Village Council after a public hearing has been held regarding such charges. A copy of the charges shall be served upon the member so charged at least ten (10) days prior to such hearing, either personally, by registered mail, or by leaving such copy at his or her usual place of residence. The member shall be given an opportunity to be heard and answer such charges.
(d) Organization: The Council member shall chair the Planning Commission and a recorder shall be chosen from the citizen members. The Commission shall adopt the rules necessary for the conduct of its affairs in keeping with the provisions of this Zoning Regulation.
(e) Meetings: Meetings shall be held at the call of the Chair and at such other times as the Planning Commission may determine. A majority of the Planning Commission shall constitute a quorum for conducting business. The Chair, or in his/her absence, the acting Chair, may administer oaths and compel the attendance of witnesses. All meetings shall be open to the public. The Planning Commission shall keep minutes of its proceedings, and shall keep records of its examinations and other official actions, all of which shall be a public record.
(f) Official Action: The Planning Commission shall act by resolution or motion on which a majority of the members must concur in any action before the Commission. The results of such resolution or motion shall be forwarded to the Council for their action, showing the vote of each member upon question, or if absent or failing to vote, indicating such fact, except as may otherwise be provided herein. In the event of a tie vote, the motion only fails, a further motion must be brought to a vote to resolve the issue. If an issue cannot gain a simple majority motion vote at a meeting, then said issue is to be continued until a majority motion vote is taken. A motion can only be voted upon by members who are present at a meeting.