A. The city recorder is responsible to ensure that written minutes and recordings are prepared and kept for all public meetings of any public body of the city.
B. Draft minutes shall be prepared for each public meeting as soon as practical and clearly identified as "DRAFT". A copy of the draft minutes shall be given to each member of the public body for review and comments. Once given to the members of the public body, the draft minutes are available as a public record, but subject to change until formally approved.
C. The public body shall consider the draft minutes for approval within ninety (90) days after the public meeting. If the public body does not take action to approve the draft minutes within ninety (90) days, the draft minutes shall be deemed to have been approved by the public body and will stand as proposed.
D. Once the draft minutes have either been approved by the public body or have been deemed to have been approved, they shall become the official minutes of the proceedings of the public body, shall be signed by the city recorder, and shall be retained as the official record of the public body. Minutes and recordings shall be made available to the public as required by Utah law.
E. Exception: Any public body of the city that does not meet on a regular basis each month, may have its draft minutes approved by the public body's chair. It shall be the responsibility of the public body's chair to ensure that its members have the opportunity for input. (Ord. 9-22-2009A, 9-22-2009)