(A) Purchases of $15,000 or under.
(1) The Mayor of the City of Cave Springs, Arkansas or his or her duly authorized representative, shall have exclusive power and responsibility to make purchases of all supplies, apparatus, equipment, materials and other things requisite for public purposes for the City of Cave Springs and to make all necessary contracts for work or labor to be done, or material or other necessary things to be furnished for the benefit of the city, or in carrying out any work or undertaking of a public nature therein, where the amount of the expenditure for any purpose or contract does not exceed the sum of $15,000.
(2) The spending limit requiring City Council approval shall be followed for all expenditures and projects, except it shall not apply to purchases set forth in A.C. § 14-58-104 or budgeted expenses which reoccur on a regular basis. Such budgeted expenses which reoccur on a regular basis include budgeted utility payments, City Council approved contracts requiring regular payments, budgeted payroll tax or insurance/benefits payments or budgeted and approved professional service expenses that have been approved and budgeted by the City Council. In the event of an emergency that affects the health or safety of individuals or property, the Mayor or the Mayor's authorized representative shall be allowed in accordance to law to make such expenditures as required to protect the health and safety of persons or protect property to the extent permissible by law, but at the earliest possible convenience shall have such expenditures ratified and approved by the City Council.
(B) Purchases over $15,000. Where the amount of expenditure for any purchase or contract exceeds the sum of $15,000, and where such expenditures do not qualify as purchases set under A.C. § 14-58-104, the City of Cave Springs, Arkansas Accounting and Budgeting Policy or as budgeted expenses which reoccur on a regular basis, the Mayor of the City of Cave Springs, Arkansas, or his or her duly authorized representative, shall obtain approval of the City Council prior to making such purchases.
(C) Approval of payment. The Mayor of the City of Cave Springs, Arkansas, or his or her duly authorized representative, may approve for payment out of any funds previously appropriated for that purpose, or disapprove any bills, debts or liabilities asserted as claims against the city, when funds on hand are adequate to pay such bills, debts or liabilities. The payment or disapproval of any bills, debts or liabilities not covered by a previous appropriation shall require confirmation of the City Council.
(D) Sale or exchange of supplies. The Mayor of the City of Cave Springs, Arkansas, or his or her duly authorized representative, may sell or exchange any municipal supplies, materials or equipment having a value in excess of $15,000 only with the prior approval of the City Council of the City of Cave Springs. Supplies, materials or equipment not exceeding the value of $15,000 may be sold by the Mayor, or his or her duly authorized representative, without the approval of the Cave Springs City Council.
(E) Competitive bidding. Except as provided in A.C. § 14-58-104, all expenditures which exceed $35,000, or the amount for competitive bidding as amended or provided for by law as set forth in A.C. § 14-58-303, shall performed by the Mayor or the Mayor's authorized representative through the invitation of competitive bidding as required by law.
(Prior Code, § 3.20.01) (Ord. 68, passed - -; Ord. 2019-07, passed 5-28-2019; Ord. 2022-12, passed 4-26-2022)