(A) The Chair, Vice Chair, or a designated presiding member of the Planning Commission, shall preside at all hearings.
(B) The presiding member shall reserve the right to assure an orderly hearing, and shall take the following necessary steps to maintain the order, and decorum, of the hearing at all times:
(1) The presiding member introduces the agenda item by document number;
(2) The presiding member requests staff report and staff recommendation, if appropriate;
(3) The staff presents the application to the Planning Commission, including the request, pertinent information, and staff recommendation;
(4) The presiding member directs the Planning Commissioners to address any questions to the staff;
(5) The presiding member requests the applicant, or authorized representative, to approach, and speak to, the Planning Commission;
(6) The presiding member directs the Planning Commissioners to address any questions to the applicant, or representative;
(7) Prior to opening any public hearing portion, the presiding member explains the procedures, and time limitations, for people who wish to comment. It shall be made clear at the hearing that all questions, and comments, must be directed through the presiding member after having been duly recognized. Public comments shall be heard as follows:
(a) Approach the podium;
(b) Clearly state your name, and address, for the record, and sign the sign-in sheet;
(c) If the comments have been previously presented, refrain from repeating, and state that
you are in agreement with, or disagreement with, an issue;
(d) Comments should be as clear and succinct as possible; and
(e) Comments should be three minutes or less.
(8) The presiding member opens for public comment so that attendees may speak on the application;
(9) After public comment, if any, the presiding member gives the applicant, or representative, an opportunity to rebut;
(10) The presiding member closes the public comments portion, and opens the review session for the Planning Commissioners;
(11) No additional information shall be admitted during the review session, unless specifically requested by a member of the Planning Commission;
(12) The Planning Commission shall vote on any motions made and seconded. A failed motion does not constitute a recommendation of the opposite. A motion passes when it receives the majority vote of the members present and voting; and
(13) The presiding member announces the vote and provides the date, time, and location for the appropriate City Council meeting, if applicable.
(Ord. 2016-12, passed 6-14-2016)