(A) At least six calendar days prior to each Town Council meeting, or as required by law, the Clerk, in consultation with the Mayor and Town Manager, shall collect all written reports, communications, ordinances, resolutions, contracts, and other documents to be submitted to the Town Council, prepare an agenda according to the order of business, post the agenda in the manner provided by law for such notice to the public, make a copy of the agenda and submission documents available for public inspection at the Town Hall, and provide a copy of the agenda and submission documents to each Council Member, the Mayor, and the Town Attorney. The agenda may include a consent agenda of one or more items.
(B) The Mayor upon the written request of two members of the Town Council, may include an item on the agenda.
(C) To fully effect the intent of this section, all information required for submittal of the action item to the Town Council shall be provided to the Town Clerk no less than seven days prior to the Town Council meeting at which the action item is to be considered.
(D) The Town Manager, with concurrence of the Mayor, may waive the agenda or submission deadline set forth in this section for routine administrative changes.
(E) The Mayor or, in the absence of the Mayor, the Vice-Mayor may waive the seven-day deadline set forth in division (A) above and amend the agenda less than seven days prior to a Council meeting, but more than the 24-hour period required for posting the agenda.
(`87 Code, § 2-4-5) (Am. Ord. 96-03, passed 4-1-96; Am. Ord. O-2001-12, passed 12-3-01; Am. Ord. O2009-03, passed 4-6-09; Am. Ord. O2012-02, passed 3-19-12; Am. Ord. O2015-04, passed 6-15-15; Am. Ord. O2017-10, passed 7-17-17; Am. Ord. O2018-05, passed 10-15-18)
Statutory reference:
Power to regulate proceedings, see A.R.S. § 9-234