(A) The acceptable minimum level of internal control standards and procedures developed under I.C. 5-11-1-27(e)
by the SBOA contained in the Uniform Internal Control Standards for State Political Subdivisions Manual are hereby adopted by the county, and that county personnel receive training concerning the internal control standards and procedures hereby adopted.
(B) Any public official , department head, or employee with actual knowledge or reasonable cause to believe that there has been a misappropriation of public funds is to immediately send written notice of the misappropriation to the State Board of Accounts, the President of the Board of County Commissioners, and the Prosecuting Attorney, regardless of the amount.
(C) The materiality threshold at which point the county shall report incidents of material variances, losses, and shortages to the State Board of Accounts is:
(1) A one-time cash loss of at least $500;
(2) A recurring cash loss of at least $50 average per month;
(3) A value of $500 for a one-time loss of assets; or
(4) A creation of additional liabilities of at least $1,000 average per month.
(D) All items not reported to the State Board of Accounts shall be resolved at the Board of County Commissioners level with appropriate documentation retained by the County Auditor.
(E) Pursuant to I.C. 5-11-1-27(1)
, if any county employee knows or suspects that other county employees are engaged in fiscal misconduct, it is his or her responsibility to immediately notify his or her Supervisor, or the Board of County Commissioners; or, if the Supervisor or a Commissioner is involved, the County Attorney; or, if the employee has concerns about informing the County Attorney, then the County Auditor and Prosecuting Attorney are to be contacted.
(F) Capital fixed assets.
(1) Definition. For the purpose of this division, the following definition shall apply unless the context clearly indicates or requires a different meaning.
FIXED ASSET. Any real property, fixture attached to real property or any personal property.
(2) Any and all fixed asset purchases shall be authorized by the Cass County Board of Commissioners.
(3) If appropriate, under Indiana Law, the financial appropriation of funds to purchase a fixed asset must be authorized in an approved budget review by the Cass County Council or otherwise approved by the Cass County Council.
(4) By October 15 of each calendar year, each department operating in Cass County Government shall provide a fixed asset list of any item or series of items having a value of $5,000 or more to the Cass County Auditor.
(5) The Cass County Auditor shall keep such itemized listing reflecting all county’s fixed assets of $5,000 or more and report such list annually to the Indiana State Board of Accounts.
(6) Each department shall be responsible for completing a form provided by the Auditor identifying a fixed asset when it is acquired.
(7) Any disposal of a fixed asset must be approved by the Cass County Board of Commissioners. Such request for disposal should also be provided to the Cass County Auditor, detailing why the assets should be disposed of.
(Ord. 2016-04, passed - -; Ord. 2017-09, passed 7-17-2017)