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(A) A pawnbroker or secondhand dealer shall maintain a record of each item purchased, bartered, exchanged, or received in the course of business, including a record of the disposition of the item.
(B) The record shall be signed by the seller and the pawnbroker or secondhand dealer or an agent or employee of the pawnbroker or secondhand dealer, and shall include:
(1) The date, time, and place of the transaction;
(2) The name and address of the principal, if the transaction is conducted by an agent;
(3) A comprehensive description of the item, including any visible identification marks such as initials, name of manufacturer, model and serial number, owner-applied identification numbers, and whether the item appears to be new or in its original box or packaging;
(4) The consideration received;
(5) For each individual from whom the pawnbroker or secondhand dealer acquires an item:
(a) The name, address, telephone number, date of birth, and driver’s license number of the individual; or
(b) Identification information about the individual that:
1. Identifies the individual from at least two forms of identification, which may include an age of majority card, military identification, or passport; and
2. Provides a physical description of the individual, including the gender, race, any distinguishing features, and approximate age, height, weight, hair and eye color of the individual.
(C) A secondhand firearms dealer shall maintain the above records in a paper format which shall be accessible to local law enforcement upon demand and request, which shall be retained for a period of at least three years from the date of the transaction. Secondhand firearms dealers may also submit a copy of the required records to local law enforcement via facsimile or through the Regional Automated Property Information Database (RAPID). All other pawnbrokers or secondhand dealers shall:
(1) Maintain the original record for at least three years from the date of the transaction;
(2) Retain information from the record in an electronic data storage medium specified by the appropriate law enforcement agency;
(3) Submit a copy of the record information to the appropriate law enforcement agency electronically transmitting the record by 10:00 a.m. on the next business day after the transaction; and
(4) Submit a copy of the record information to RAPID, or its successor agency, by electronically transmitting the record by 10:00 a.m. on the next business day after the transaction and are responsible to pay any associated required fees to the vendor or agency designated by RAPID, or its successor agency.
(2004 Code, § 159-5) (Ord. 07-16, passed 9-20-2007; Ord. 2015-09, passed 11-19-2015; Ord. 2018-07, passed 10-25-2018)