(A) The official Clerk’s records include the following:
(1) The Minute Book;
(2) The Ordinance Book;
(3) The Resolution Book;
(4) Election materials;
(5) Documents presented to the Clerk for further presentation to the President and Board or to another officer or employee of the village; and
(6) Such other documents as may be required from time to time by the Board of Trustees.
(B) All other documents of the village shall be filed in the appropriate administrative office by function. This includes copies as necessary of official documents.