The following steps are provided to ensure the orderly review of every planned development application:
(A) Pre-filing review and transmittal of application.
(1) Conference.
(a) A prospective applicant, prior to submitting a formal application for a planned development, shall meet for a pre-filing conference with the Community Development Director and any other village employee designated by the Community Development Director as a member of the Development Review Team. The purpose of the conference is to help the applicant understand the Comprehensive Plan, Unified Development Ordinance, site development allowances, standards by which the application will be evaluated, and the application requirements, including:
I. The names and addresses of the owner of the subject property, the applicant, and all persons having an ownership or beneficial interest in the subject property and proposed planned development.
II. A statement from the owner of the subject property, if not the applicant, approving of the filing of the application by the applicant.
III. A plat of survey legal description and street address for the subject property.
IV. A statement indicating compliance of the proposed planned development with the Comprehensive Plan; and evidence of the proposed project's compliance in specific detail with each of the "Standards for Review" for planned developments as detailed in § 16-7-3.
V. A scaled site plan showing the existing contiguous land uses, natural topographic features, zoning districts, public thoroughfares, infrastructure, and utilities.
VI. A scaled site plan of the proposed planned development showing lot area, the required yards and setbacks, contour lines, common space, and the location, floor area ratio, lot area coverage and heights of buildings and structures, number of parking spaces and loading areas.
VII. Schematic drawings illustrating the design and character of the building elevations, building materials, building heights, types of construction, and floor plans of all proposed buildings and structures. The drawings shall also include a schedule showing the number, type, and floor area of all uses or combinations of uses, and the floor area of the entire development.
VIII. A landscape plan showing the location, size, character and composition of vegetation and other material.
IX. The substance of covenants, easements, and other restrictions existing and any to be imposed on the use of land, including common open space, and buildings or structures.
X. A schedule of development showing the approximate date for beginning and completion of each stage of construction of the planned development.
XI. A professional traffic study acceptable to the Engineering Services Director showing the proposed traffic circulation pattern within and in the vicinity of the area of the planned development, including the location and description of public improvements to be installed, and any streets and access easements.
XII. A professional economic analysis acceptable to the village, including the following:
i. The financial capability of the applicant to complete the proposed planned development;
ii. Evidence of the project's economic viability; and
iii. An analysis summarizing the economic impact the proposed planned development will have upon the village.
XIII. Copies of all environmental impact studies as required by law.
XIV. An analysis setting forth the anticipated demand on all village services.
XV. A plan showing off-site utility improvements required to service the planned development, and a report showing the cost allocations and funding sources for those improvements.
XVI. A site drainage plan for the planned development.
XVII. The mailing list and a written summary of comments, pertaining to the proposed application, from any meeting held pursuant to §16-7- 5(A)(1)(d) below.
(b) After reviewing the planned development process, the applicant may request a waiver of any application requirement which in the applicant's judgment should not apply to the proposed planned development. Such request shall be made in writing prior to the submission of the formal application documents.
(c) All requests for waiver shall be reviewed by the Community Development Director. A final determination regarding the waiver shall be given to the prospective applicant following the decision. Denied requests may be appealed to the Village Board.
(d) The applicant, prior to submitting a formal application for a planned development, may be required to schedule and hold a meeting to discuss the proposed planned development and its impact on adjoining properties and area residents. Instances in which a meeting may be required include but are not limited to projects which propose:
I. Deviation from the Comprehensive Plan Future Land Use Plan land use recommendation for the property that is the subject of the planned development;
II. Uses which are not listed as allowable uses in the UDO; and
III. Projects which include the rezoning of a property.
(e) Should the village require such a meeting to be held, the applicant shall send a written notice of the meeting via mail to all taxpayers of record for all property within 250 feet of the proposed planned development not less than 15 days prior to the date of the meeting. A copy of the mailing list and written summary of comments made at the meeting shall be maintained and submitted by the applicant with the application.
(B) An application for a planned development shall be reviewed and decided upon following the procedures set for a special use permit as detailed in § 16-8-4(E) and (L).
(Ord. 2021-05-15, passed 5-3-2021; Ord. 2022-09-39, passed 9-6-2022)