(A) The Purchasing Agent shall also solicit sealed bids from all responsible prospective suppliers who have requested their names to be added to a “Bidders’ List”, which the Agent shall maintain, by sending them a copy of such newspaper notice or such other notice as will acquaint them with the proposed purchase or sale.
(B) In any case, invitations sent to the vendors on the bidders’ list shall be limited to commodities or services typically provided by them.
(C) The Purchasing Agent may establish pre-qualification standards and procedures and may require prospective bidders to pre-qualify themselves for bidding on village contracts. The purpose of such pre-qualification shall be to save the time of bidders who would be found unqualified before they prepare individual bids. Another purpose for such pre-qualification shall be to save the time of the village in reviewing the bids of unqualified entities and to allow for a more expeditious bidding procedure. The standards for such pre-qualification shall be the same as those used to award a bid, except for the absence of any bid price. If a bidder participates in a pre-qualification process and is found to be unqualified, the bidder shall be notified in writing of this determination and shall be given an opportunity to respond in writing and may be accorded a hearing. The Purchasing Agent may determine that for any purchase or class of purchases, only bidders which have been pre-qualified shall be permitted to submit bids.