Upon receiving a request for a public record, the FOIA officer shall:
   A.   Note the date the city receives the written request;
   B.   Compute the day on which the period for response will expire and make a notation of that date on the written request;
   C.   Maintain an electronic or paper copy of a written request, including all documents submitted with the request until the request has been complied with or denied; and
   D.   Create a file for the retention of the original request, a copy of the response, a record of written communications with the requester, and a copy of other communications. (Ord. 1421, 6-7-2010)